Asset Management Software

Asset management software is a tool that records and tracks the physical and digital assets an organisation owns or leases, from IT equipment and vehicles to software and licences. It replaces spreadsheets and paper records with one secure online register, where each asset has its own record covering its history, its current holder, its servicing and inspection schedule, and its review or disposal date. Good asset management software gives you a single source of truth for every asset, helps you stay on top of servicing and compliance, and produces the reports you need for audits and board reporting.

Sentrient tracks a wide range of physical and digital assets, including computer hardware and IT equipment, vehicles, machinery and equipment, office furniture, safety and compliance equipment such as fire extinguishers and alarms, and the software and licences your teams rely on. Because asset types are fully customisable, you are not limited to a fixed list. You can create your own asset types and add custom fields, so the system captures exactly the detail your organisation needs against each asset.

Yes, and this is one of Sentrient's biggest strengths. You can record maintenance details and set service schedules for each asset, and Sentrient sends automated reminder emails before a service falls due, so safety-critical equipment like fire extinguishers and alarms stays serviced on time. You can also link inspection or audit templates to your assets, set due dates and reminders, and start an inspection directly or by scanning the asset's QR code. Completed inspections are stored against the asset, giving you a complete, auditable servicing and inspection history.

Yes. Sentrient does not lock you into a fixed set of asset categories. You can set up any asset type your organisation manages, using a mix of predefined and custom fields. That means you decide what information is captured against each type of asset, whether that is a serial number, a location, a warranty date, a licence expiry or anything else specific to how you work. The result is an asset register that matches your processes rather than forcing you to change them.

Yes. When you are first setting up your asset register, or making large changes, you can bulk upload assets instead of adding them one at a time. You can also bulk allocate and de-allocate assets across your staff in a single action, which saves hours when people join, change roles or leave. Every allocation and return is recorded against the asset, so you always have an accurate picture of who holds what.

Yes. Sentrient asset management software is fully cloud-based, so there is nothing to install and your asset records are securely accessible online from any device. Your team can view and update assets wherever they are, and because everything lives in one central system, everyone works from the same up-to-date information. As part of the wider Sentrient platform, your asset data also sits alongside your people, policies and compliance records.

Yes. You can export asset details and the full range of asset reports, including asset activity, staff allocations, all current assets and individual asset records, in PDF or DOC format. This makes it easy to share asset information with auditors, managers or the board, or to keep an offline copy for your records. Combined with real-time dashboards, it gives you both the at-a-glance view and the documented reports that compliance and governance call for.