Online Records Management Software
Australia and New Zealand
The Sentrient online workplace compliance system and self-service records management software allows you to maintain compliance records. It comes with automated notifications when compliance is ending and escalations to managers and administrators in the event of non-compliance. It allows you to manage records such as checks, learning, licenses, memberships, qualifications and any form or compliance record or report. The records management software includes ready-made reports that enable employees, managers and administrators to easily understand the current state of compliance and forms an important part of your governance, risk and compliance framework.
Everything you need in one platform
All in one HRIS that is simple to implement, easy to use and reliable.
Self service
The Sentrient records management software enables staff to add their records and notifies administrators so they can validate those records as compliant.
- Create your records
- Add images
- Attach electronic files
- Update records at expiry
- Administrator validation process
- View records 24 x 7
Expiry notifications
The Sentrient records management software has automated expiry notifications when compliance is ending and in the event of non-compliance.
- Notification for compliance ending
- Escalation for non-compliance
- User updates
- Manager notifications
- Administrator escalations
- Notification email log
Real-time reporting
The Sentrient records management software includes ready-made reports that enable employees, managers and administrators to stay on top of compliance.
- User dashboard
- Manager dashboard
- Administrator dashboard
- Record summary report
- Individual record reports
- Record status report
Who do we help?
When you partner with Sentrient you are joining a community of like-minded professionals from some of Australia’s most highly regarded organisations, all whom share a vision for creating safe, inclusive, and respectful workplaces that build trust and allow everyone to be the best they can be!
What records can be maintained in the Sentrient online records management software?
Checks
The Sentrient online records management software allows you to record all types of checks including induction checklists, police checks, visa checks, work health and safety checks, working with children checks, and any other internal or external requirements from industry associations or government regulations.
Learning
The Sentrient online records management software allows you to record all types of internal and external events, informal and formal training, and can include online and offline learning. Recording learning can form part of your compliance requirements as an audit trail or for professional development programs.
Licenses
The Sentrient online records management software allows you to record all types of licenses and their expiry dates including driver licenses, first aid certificates, forklift licenses, insurances, registrations, RSA licenses, white cards, and any other licensing requirements for individuals within your organisation.
Memberships
The Sentrient online records management software allows you to record all types of accreditations, memberships and professional associations for your employees, contractors, volunteers and board members. This can include memberships with expiry date or those which have an unlimited validity period.
Qualifications
The Sentrient online records management software allows you to record all qualifications for your employees, contractors and volunteers. This includes secondary, tertiary and vocational qualifications and any other form of certification or recognition that you need to maintain for your staff.
Reports
The Sentrient online records management software allows you to record all types of reports including asset reports, audit reports, board reports, performance improvement plans, performance reviews, project reports, records of conversation, risk assessments, and work health and safety reports.
Why is records management software so important?
An effective online records management system can have a significant impact on an organisation’s ability to stay on top of its governance, risk and compliance requirements. This makes it easy for employees, managers, and directors to understand what records need to be maintained and the status of compliance at any point in time. Real-time reporting supports the audit process and board reporting. It also empowers employees and their managers to act when records are coming up to expiry and help organise staff allocation and minimise the risk of breaches in safety and unlawful business practises. Regardless of your approach to records management, having an online records management in place will provide you with a clear structure, consistent approach and transparency of the status of all records across the whole organisation. This allows you to add and renew records, manage compliance, and gain real-time reporting and escalation in the event of non-compliance. Enabling online self-service records management for your staff can create a more efficient approach to adding and updating records at induction and on an ongoing basis thereafter. It also supports the creation of a more compliant-focused culture and a workplace in which your managers are responsible for the maintenance of compliance records for their teams.
Get Started With A FREE Online Demonstration
To get a free demonstration of the Sentrient online workplace compliance management system and incident reporting software please contact us today!
