Asset Management Software For Hospitals

Asset management software for hospitals is a central register of the devices, equipment, furniture, vehicles and premises a hospital or health service owns or leases, which staff member, ward, department or site holds each item and what happens to it over time. Sentrient records purchase details, images, tags, review dates and a full history through to disposal, with reports by asset, person or site.

Yes. Sentrient is an Australian platform used by more than 1,000 organisations, including health and community services such as Roche Diabetes Care Australia and Grampians Community Health. The asset register uses Australian terms and dates, sits inside the same system as your staff records, credentials, policies and compliance training, and is supported by a team in Australia.

It depends on what you need to track. Real-time location systems suit high-value mobile clinical equipment, biomedical programs manage medical device testing and maintenance, inventory systems manage consumables, and facilities platforms manage buildings. Sentrient is hospital asset tracking software for the register layer: one record per asset, one holder per record, one site per item, reports without hardware.

Sentrient does not track location in real time with RFID, Bluetooth or barcodes, run biomedical testing, maintenance or calibration programs such as AS/NZS 3551 describes, manage consumables or pharmacy inventory, raise work orders, model facilities over their lifecycle or integrate with clinical systems. It is the staff-facing register beside those systems, showing who holds what, on which ward or site, and when it is due for review.

Track the non-clinical assets you would want back when a staff member leaves or would claim on insurance if they went missing: laptops, tablets, workstations on wheels, phones and pagers, trolleys, hoists and cleaning machines, kitchen and laundry equipment, furniture and fit-out, pool cars and patient transport vehicles, keys and access cards. Sentrient’s hospital asset register software records each type with images, tags and review dates.

Yes. Allocate each device or item of equipment to a staff member in Sentrient when it is issued, and tag it with the ward, department or site. The employee dashboard shows staff what they hold, the manager dashboard shows a ward’s or department’s allocations, and the asset-by-staff report lists everything one person holds so returns are simple when they leave or rotate.

Safe Work Australia describes duties on an organisation that manages or controls plant, which in a hospital includes hoists, autoclaves, lifts and boilers, to provide and maintain safe plant and to register registrable plant before use, with a model Code of Practice setting out how. Sentrient records each item, who is responsible, review dates and history, ready to produce. What you keep remains a matter for the organisation.

Sentrient records each asset from acquisition or lease through allocation, review, renewal and disposal, which is the lifecycle view that standards such as ISO 55000 describe. The register holds dates and history at each stage and reports on them, from a new tablet issued to a ward to a patient transport vehicle reaching the end of its working life. It does not certify anything.

Yes. Each asset carries review and renewal dates, so a hoist inspection, a vehicle service, a lease return or a fit-out review appears in the dashboard and reports before it falls due. Sentrient stores the date and the reminder. The inspection or service itself, and its certificate, are managed by your biomedical, engineering or facilities team or provider.

Yes. Upload images of each asset, add tags for ward, department, site or building, and record serial numbers and purchase or lease details. Every change is stored against the asset’s history, so you can see who held it, where it was and what changed over time.

Filter the register by site, department or asset type, check each item against the record and update its condition and holder. The asset reports and asset-by-staff reports give the nurse unit manager or department manager the list to walk with, and the history shows when each item was last confirmed. Sentrient does not use scanners, so the check is visual against the record.

Typically a list of what the organisation owns and leases, when it was bought, who holds it and on which site, its condition and what has been disposed of. Sentrient’s asset reports provide that list with images and history attached. Read more on keeping an asset register that is ready for audit. Your finance team still holds the fixed asset register and depreciation, which Sentrient does not calculate.

Yes. The administrator dashboard and asset reports summarise what the organisation holds by type, site, department and staff member, with graphical insights and activity timelines. Executives, board members and department managers can see allocations, upcoming reviews and disposals without asking support services to compile a spreadsheet.

A short policy on issuing, using and returning organisation devices, equipment and vehicles helps staff understand their responsibilities, and Safe Work Australia describes a duty on an organisation to provide and maintain safe plant. Sentrient’s policy templates cover the policy side, with staff acknowledgement recorded. The organisation remains responsible for meeting its own duties.

For staff moving patients, trolleys and stock, Sentrient’s manual handling for healthcare workers course applies. For shared equipment and devices, infection prevention and control applies. For staff on night shift or community visits, working alone applies, and cyber security covers devices that hold health information. Completion records sit in the same system as the asset register. Assigning those courses by ward and evidencing completion is covered on our hospital LMS page.

Record the asset once and allocate it to whoever holds it, then reallocate when it changes hands. The history shows every holder. For a pool item such as a shared tablet, a ward phone or a pool car, allocate it to the manager responsible for the ward or department and note the current user in the record.

The register tells you what was lost, who held it and what it contained, the starting point for a response. The OAIC’s Guide to health privacy sets out the Privacy Act obligations of private hospitals and other health service providers, including securing health information. Public hospitals follow state health records laws. Sentrient records the asset, not the device security, and the organisation decides its own response.

Update the ward or site tag and, if needed, the holder, and the history records the move. Filter the dashboard and reports by site to see what is at each clinic and what is in storage. Read more on asset ownership and tracking across multiple sites.

Yes. Sentrient is web-based and works in a desktop or mobile browser, so a nurse unit manager on the ward, a support services supervisor in the loading dock or a community health worker between visits can check what they hold and confirm a return without going back to the office.

Because the asset register sits inside the same platform as staff records, credentials, policies, compliance training and the risk management software for healthcare, one login covers the lot and one report shows a staff member’s records and their assets together. Sentrient healthcare asset management software is quick to set up, simple for busy staff and supported from Australia.

Private and day hospitals, community health services, allied health groups and health companies with devices, equipment, vehicles and fit-out spread across wards, clinics and sites and no dedicated asset manager. Published Sentrient clients in health and community services include Roche Diabetes Care Australia, Grampians Community Health, The George Institute for Global Health and Care Forward.

Bring your current spreadsheet to the demo. The Sentrient team walks you through the register, the asset types and how existing records are loaded, then allocations, site tags and review dates are set as department managers confirm what their teams hold. Most health services have a working register within days rather than weeks.

Pricing depends on the number of staff and which Sentrient modules you use alongside the asset register, so you receive a tailored proposal rather than a list price. The 20-minute demo is free and the proposal follows once you have seen the register with your own asset types.

Complete the form on this page or visit the free demo page. You get a free 20-minute online demonstration with your own devices, equipment and vehicles as the examples, and a tailored proposal afterwards.