Motor Vehicle Policy Template

Did you know these facts about the Motor Vehicle?

• Many businesses in Australia provide their employees with a safe mode of travel for business purposes.
• A motor vehicle policy is an official document that clearly defines how a company’s employees should make use of company vehicles on a day-to-day basis.
• A motor vehicle policy is about how you link your organisation’s mission, values, and principles with providing a convenient mode of transport to your employees.

Motor Vehicle Policy overview

This motor vehicle policy covers the situation when a motor vehicle is provided for professional use by a company to its employees, supervisors, and contractors. It provides guidelines for the professional standards required for company vehicle use in your organisation.

This motor vehicle policy template can be adapted to meet the specific needs of your organisation. You can change as little or as much of the content as you like. Some sections may be governed by state and federal legislation. It is important that you seek your HR or legal advice, maintain this policy as legislation changes and adjust it to meet your requirements.

Target audience

This motor vehicle policy template is suitable for all your employees, contractors, and volunteers. Once you have adjusted the motor vehicle policy template to meet the specific requirements of your organisation, you can deliver it to new starters at induction and as refresher training on a regular basis.

Topics covered

The following topics are covered in this motor vehicle policy:

• company responsibilities
• responsibilities of the driver
• personal use
• accident procedures
• what company is not accountable for

Duration

This motor vehicle policy will take approximately five minutes to complete.

Learning outcomes

The following learning outcomes will be achieved upon completion of this motor vehicle policy:

• Understand the expected professional standards of motor vehicle use.
• Recognise the authorised and legal ways to use company vehicles.
• Recognise personal responsibility to comply with this motor vehicle policy.
• Know how to report accidents involving motor vehicles.
• Acknowledge that the motor vehicle policy does not cover every possible event or action and that caution and common sense are required.

Business outcomes

Once all employees, contractors and volunteers have completed your motor vehicle policy, the following business outcomes will be achieved for your organisation:

• Reduce the incidents of unprofessional use of company vehicles.
• Mitigate the risk of legal liability associated with non-compliance to company vehicle regulations.
• Protect your reputation from the damage caused by incidents of misconduct related to company vehicle use.
• Present a vision for professional standards in your workplace.
• Increase engagement by supporting a workplace culture that provides people with appropriate means to travel for business activities.

How to use this motor vehicle policy template