Document Management System
Employee document management system software that allows you to maintain compliance records and notifies you when compliance is ending, and in the event of non-compliance.
Employee Document Management System Software
Simplify Compliance. Streamline Documents. Empower Your People.
The Sentrient employee document management system software allows you to maintain compliance records. It comes with automated notifications when compliance ends and escalations to managers and administrators in the event of non-compliance. It enables you to manage documents such as checks, learning, licenses, memberships, qualifications, and any compliance records or reports. The document management software includes ready-made reports that enable employees, managers, and administrators to easily understand the current state of compliance and serve as an integral part of your governance, risk, and compliance framework.
Everything you need in one platform
The all-in-one employee document management software that makes compliance easy, admin effortless, and your workplace more efficient.
Self service
The Sentrient employee document management system software enables staff to add their records and notifies administrators so they can validate those records as compliant.
- Create your records
- Add images
- Attach electronic files
- Update records at expiry
- Administrator validation process
- View records 24 x 7
Expiry notifications
The Sentrient document management software automatically sends expiry notifications when compliance is ending and when non-compliance occurs.
- Notification for compliance ending
- Escalation for non-compliance
- User updates
- Manager notifications
- Administrator escalations
- Notification email log
Real-time reporting
The Sentrient document management system software includes ready-made reports that enable employees, managers and administrators to stay on top of compliance.
- User dashboard
- Manager dashboard
- Administrator dashboard
- Record summary report
- Individual record reports
- Record status report
Trusted by 1,000+ Australian Businesses
Join the growing community of Australian businesses that trust us to navigate the complexities of compliance and risk management. Experience the peace of mind that comes with partnering with Australia’s most reliable compliance, GRC, and HR solutions provider.
What records can be maintained in an employee document management system software?
Checks
The Sentrient document management system software allows you to record all types of checks, including induction checklists, police checks, visa checks, work health and safety checks, working with children checks, and any other internal or external requirements from industry associations or government regulations.
Learning
The Sentrient document management software allows you to record all types of internal and external events, as well as informal and formal training, including online and offline learning. Recording learning can form part of your compliance requirements as an audit trail or for professional development programs.
Licenses
The Sentrient document management system software allows you to record all types of licenses and their expiry dates, including driver licenses, first aid certificates, forklift licenses, insurance, registrations, RSA licenses, white cards, and any other licensing requirements for individuals within your organisation.
Memberships
The Sentrient employee document management system allows you to record all types of accreditations, memberships and professional associations for your employees, contractors, volunteers and board members. This can include memberships with an expiry date or those that have an unlimited validity period.
Qualifications
The Sentrient employee document management software allows you to record all qualifications for your employees, contractors and volunteers. This includes secondary, tertiary, and vocational qualifications, as well as any other forms of certification or recognition you need to maintain for your staff.
Reports
The Sentrient document management software solution in Australia allows you to record all types of reports, including asset reports, audit reports, board reports, performance improvement plans, performance reviews, project reports, records of conversations, risk assessments, and work health and safety reports.
Why is document management software so important?
An effective document management system can significantly enhance an organisation’s ability to stay on top of its governance, risk and compliance requirements. This makes it easy for employees, managers, and directors to understand what records need to be maintained and the status of compliance at any point in time. Real-time reporting supports the audit process and board reporting. It also empowers employees and their managers to act when records are approaching expiry, helping organise staff allocation and minimise the risk of breaches in safety and unlawful business practises. Regardless of your approach to document management, having a document management system in place will provide you with a clear structure, a consistent approach, and transparency into the status of all records across the organisation. This allows you to add and renew records, manage compliance, and gain real-time reporting and escalation in the event of non-compliance. Enabling your staff with an online self-service document management system can create a more efficient approach to adding and updating records at induction and on an ongoing basis thereafter. It also supports the creation of a more compliance-focused culture and a workplace in which your managers are responsible for maintaining compliance records for their teams.
Get Started With A FREE Online Demonstration
Please contact us today for a free demonstration of the Sentrient document management system solution in Australia.
What do people say about the Sentrient document management system?
“Upgrading to Sentrient from the paper-based system has made the candidates' file management a hassle-free experience for our HR managers.”
