Asset Management Software For Facilities

Asset management software for facilities is a digital register that records every tangible asset a facilities team manages, from building plant and HVAC equipment to furniture, grounds and vehicles. Sentrient’s asset management software tracks who holds each asset, its condition, and when reviews or renewals are due, replacing spreadsheets with one shared record. Read more in Sentrient’s Asset Management 101 guide.

Yes. Sentrient’s asset management software is built for facilities teams in Australia and New Zealand, with local support, Australian data hosting and a register that reflects how Australian WHS and record-keeping obligations apply to buildings, plant and equipment. Over 1,000 Australian organisations already use Sentrient’s employee management system.

Facilities teams use a mix of spreadsheets, dedicated CMMS and facilities-management platforms (such as Pinnacle CMMS & eAM, QFM and FMI Works), and standalone asset registers. Spreadsheets struggle at scale and CMMS platforms are built around maintenance work orders. Sentrient sits at the register end: a staff-facing record of what a facilities team holds, without the CMMS work-order layer. See Sentrient’s asset management software buyer’s guide. Agencies that run their own offices and fleets have their own version on our agency equipment register software page.

Sentrient’s asset management software is a staff-facing asset register, not a computerised maintenance management system (CMMS) or facilities-management platform. It does not schedule preventive maintenance, raise or track work orders, scan assets by barcode or RFID, integrate with BIM or CAD building models, or track contractor licences and accreditations. Facilities teams typically run Sentrient alongside a CMMS for maintenance, using Sentrient for the staff-side asset and compliance record. See enterprise asset management software vs CMMS.

Facilities teams typically record building plant and HVAC equipment, furniture and fit-out, grounds and landscaping, buildings and leased premises, and the vehicles their maintenance and facilities staff use. Sentrient’s asset management software covers all of these as tangible, staff-allocated assets, with images, tags and review dates against each one.

Each asset is allocated to a named employee or team in Sentrient, so it is always clear who currently holds it. When a facilities staff member changes role, moves site or leaves, the asset is reassigned or marked returned, and the change is kept in that asset’s history for later review. See asset ownership and tracking.

Under Australian WHS law, a person conducting a business or undertaking has a duty to maintain plant, including facilities plant and equipment, so it remains safe for use, which Safe Work Australia sets out in its guidance on PCBU duties. Sentrient’s asset management software supports that duty by keeping a current record of what plant exists and when it was last reviewed. The organisation remains responsible for the maintenance itself.

ISO 55000 describes an asset lifecycle from acquisition through use, review and disposal. Sentrient’s asset management software follows that same lifecycle idea for facilities assets, capturing each one from purchase and allocation through reviews, renewals and disposal, without claiming ISO 55001 certification for your organisation.

Every asset in Sentrient carries a review or renewal date, and Sentrient sends reminders before that date falls due, so plant checks, lease renewals and equipment reviews for your facilities do not get missed. The same record supports the stock and asset records the ATO expects businesses to keep, and reports show every asset with an upcoming or overdue review date at a glance.

Yes. Each asset record can carry photos, tags and a full history from acquisition to disposal, so facilities teams have a visual and written record of condition, location and ownership over time, accessible from any device.

Sentrient’s asset management software gives facilities teams a live register to check against during an audit or stocktake, by site, asset type or holder. It is not an automated scanning or stocktake tool, but the reporting makes discrepancies easy to spot and correct.

Yes. Every change to an asset record, including allocation, review and disposal, is timestamped and kept in that asset’s history, giving facilities teams evidence they can produce for an internal audit, insurer or regulator without rebuilding records from memory. See asset management compliance.

Yes. Sentrient’s built-in reports give facilities managers, operations directors and executives asset-by-site and asset-by-team views they can take straight into a board, committee or leadership meeting, without building a report from scratch each time.

Yes. Sentrient’s policy module lets you attach acceptable use, equipment issue or vehicle use policies to the relevant asset type, so facilities staff acknowledge the right policy when an asset such as a vehicle or piece of plant is allocated to them. See Sentrient’s HR policies and procedures templates.

Yes. Facilities teams can link Sentrient courses such as manual handling and working alone to the roles that use plant, tools and vehicles, so training records sit alongside the assets those staff are responsible for.

A contractor, agency worker or shared team can be recorded as the current holder of a facilities asset the same way a staff member is, so tools, devices and vehicles shared across a site stay visible even when the person using them is not on payroll.

Sentrient’s asset management software stores facilities and device records securely, in line with the practices the OAIC sets out in its guide to securing personal information. Access to asset and staff records is role-based, so only the right people see who holds what.

Yes. Every facilities asset can be tagged by site, building, floor or department, so a multi-site organisation can see its asset register as a whole or filter down to one location in a single view.

Yes. Sentrient’s asset management software is accessible from any device, so facilities and maintenance staff can check an asset’s details, allocation or review date while they are on site, not just from a desk.

Sentrient brings facilities asset records into the same platform your organisation already uses for HR, compliance and training, instead of running a separate register. Over 1,000 Australian organisations use Sentrient to keep staff-allocated assets, policies and training connected in one place.

Organisations managing assets across multiple offices and sites use Sentrient’s asset management software, including Mills Oakley, Housing Trust and Phillips Ormonde Fitzpatrick, alongside facilities, property and operations teams at organisations of every size.

Yes. Sentrient’s implementation team can import an existing spreadsheet or register of facilities assets, so your team starts with current holders, locations and review dates already in place rather than re-entering everything by hand.

Pricing is tailored to your organisation’s size and the modules you need, so there is no published price for facilities asset management software. Book a free 20-minute demo and Sentrient will put together a proposal based on your sites and asset volume.

Yes. Book a free 20-minute demo and Sentrient will show you how facilities teams use the asset management software to record plant, furniture, grounds and vehicles across every site, with time to ask about your specific setup.