Asset Management Software For Aged Care

Asset management software for aged care is a central register of the operational assets a provider issues to its people and holds across its homes and home care services: tablets and phones, furniture, kitchen, laundry and care equipment, premises and vehicles. Sentrient records purchase details, images, tags, review dates and a full history through to disposal, with reports by asset, person, home or site.

Yes. Sentrient is an Australian platform used by more than 1,000 organisations, including aged care, community health and disability providers such as Care Forward, Grampians Community Health and NADO Disability Services. The asset register uses Australian terms and dates, sits inside the same system as your staff records, policies and compliance training, and is supported by a team in Australia.

Most providers run a care management system for resident records and medications, a rostering and payroll system, a maintenance system for repairs and preventive maintenance, and finance software with a fixed asset register. Aged care asset register software sits beside those: one record per device, item of equipment, vehicle or premises, one holder per record, one home per item, with the history assessors and auditors ask about.

No. Maintenance systems raise work orders, schedule preventive maintenance and manage contractors. Asset management plan tools audit building condition and plan capital works. Sentrient does neither, and it does not service or test clinical equipment, hold resident records, calculate depreciation, scan barcodes or RFID tags, locate items in real time or track vehicles by GPS. It is the staff-facing register that sits beside those systems.

At minimum: what the asset is, a serial number or identifier, when and how it was acquired, its cost or lease terms, who holds it and at which home, wing or site, its condition, review or service dates and what happened to it when it was disposed of. Sentrient’s aged care equipment register software captures each of those fields with images, tags and a history of every change.

Yes. Allocate each device or item of equipment to a staff member in Sentrient when it is issued, and tag it with the home, wing or team. The employee dashboard shows staff what they hold, the manager dashboard shows a home’s or team’s allocations, and the asset-by-staff report lists everything one person holds so returns are simple when they leave or change sites.

The Aged Care Quality and Safety Commission’s guidance on Standard 4, The Environment describes equipment that is safe, appropriate and well maintained, a governing body with effective strategies for managing equipment, and workers who identify equipment that is not working, needs maintenance or is not used as designed. Sentrient records what you hold, who is responsible and its review history. Meeting the Standards remains a matter for the provider.

Sentrient records each asset from purchase or lease through allocation, review, renewal and disposal, which is the lifecycle view that standards such as ISO 55000 describe. The register holds dates and history at each stage and reports on them, from a new tablet issued to a registered nurse to a community bus reaching the end of its working life. It does not certify anything.

Yes. Each asset carries review and renewal dates, so a hoist service, a tagging and testing check, a bus service or a lease return appears in the dashboard and reports before it falls due. Sentrient stores the date and the reminder. The service or test itself, and its certificate, are managed by your maintenance team or provider.

Yes. Upload images of each asset, add tags for home, wing, team or program, and record serial numbers and purchase or lease details. Every change is stored against the asset’s history, so you can see who held it, where it was and what changed over time.

Filter the register by home, wing or asset type, check each item against the record and update its condition and holder. The asset reports and asset-by-staff reports give the facility manager or coordinator the list to walk with, and the history shows when each item was last confirmed. Sentrient does not use scanners, so the check is visual against the record.

Typically a list of what the provider owns and leases, when it was bought, who holds it and at which home, its condition and what has been disposed of. Assessors may also ask how equipment is managed and reviewed. Sentrient’s asset reports provide that list with images and history attached. Read more on keeping an asset register that is ready for audit.

Yes. The administrator dashboard and asset reports summarise what the provider holds by type, home, team and staff member, with graphical insights and activity timelines. The board, executive and quality committee can see allocations, upcoming reviews and disposals without asking each home to compile a spreadsheet.

A short policy on issuing, using and returning devices, equipment and vehicles helps staff understand their responsibilities, and Safe Work Australia describes a duty on an organisation that manages or controls plant, such as hoists, lifters and kitchen plant, to provide and maintain safe plant. Sentrient’s policy templates cover the policy side, with staff acknowledgement recorded. The provider remains responsible for meeting its own duties.

For care staff using hoists and lifters, Sentrient’s manual handling for disability support and healthcare workers course applies, with infection prevention and control for shared equipment. For home care workers, working alone and occupational violence and aggression apply. For anyone with a device that holds resident information, cyber security and privacy apply. Completion records sit in the same system as the asset register.

Record the asset once and allocate it to whoever holds it, then reallocate when it changes hands. The history shows every holder. For a pool item such as a shared tablet, a portable hoist or a community bus, allocate it to the facility manager or coordinator responsible and note the current user in the record. Agency staff and volunteers are recorded in Sentrient alongside employees.

The register tells you what was lost, who held it and what it contained, the starting point for a response. Aged care providers are health service providers under the Privacy Act, and the OAIC’s Guide to health privacy describes securing health information on portable devices and responding to a data breach. Sentrient records the asset, not the device security, and the provider decides its own response.

Update the home or wing tag and, if needed, the holder, and the history records the move. Filter the dashboard and reports by site to see what is at each home, hub or office and what is in storage. Read more on asset ownership and tracking across multiple sites.

Yes. Sentrient is web-based and works in a desktop or mobile browser, so a home care worker between visits, a coordinator at a community hub or a facility manager on the floor can check what they hold and confirm a return without going back to the office.

Because the asset register sits inside the same platform as staff records, policies and compliance training, one login covers the lot and one report shows training and assets together. Sentrient residential aged care asset management software is quick to set up, simple for care staff and supported from Australia, and sits beside the risk management software for healthcare providers already use. Read more on asset management compliance in Australia.

Residential aged care operators, home care and community care providers, retirement living operators with care services and multi-site not-for-profits with devices, furniture, equipment and vehicles spread across homes and teams and no dedicated register for operational assets. Published Sentrient clients in care and community health include Care Forward, Grampians Community Health, NADO Disability Services and Carinya Society.

Bring your current spreadsheet to the demo. The Sentrient team walks you through the register, the asset types and how existing records are loaded, then allocations, home tags and review dates are set as facility managers confirm what their teams hold. Most providers have a working register for operational assets within days rather than weeks.

Pricing depends on the number of staff and which Sentrient modules you use alongside the asset register, so you receive a tailored proposal rather than a list price. The 20-minute demo is free and the proposal follows once you have seen the register with your own asset types.

Complete the form on this page or visit the free demo page. You get a free 20-minute online demonstration with your own devices, equipment and vehicles as the examples, and a tailored proposal afterwards.