Asset Management Software For Electric Utilities

Asset management software for electric utilities is a central register of the operational assets an electricity business issues to its people and holds at depots and yards: tablets, radios and voltage testers, depot fit-out, insulated tools and instruments, safety gear, premises and fleet. Sentrient records purchase details, images, tags, inspection dates and a full history, with reports by asset, person or depot, as part of its asset management software module.

Yes. Sentrient is an Australian platform used by more than 1,000 organisations, including regulated and public sector bodies such as the Energy and Water Ombudsman Victoria and Engineers Australia. The asset register uses Australian terms and dates, sits inside the same system as your staff records, policies and compliance training, and is supported by a team in Australia.

No. Network asset management covers poles, conductors, substations, transformers, switchgear and meters, with condition and risk modelling, asset performance management, GIS and the asset management strategies distributors file with the Australian Energy Regulator under ISO 55001 and the Security of Critical Infrastructure Act. Sentrient is electricity network asset register software for the operational side only: the devices, tools, safety gear and vehicles issued to crews, beside your network system. Renewable generators and the wider utilities sector are covered on our renewable energy asset register software and utilities asset management software pages.

Sentrient does not hold network assets, assess condition or risk, calculate value or depreciation, model renewals, map assets in GIS, connect to SCADA, ADMS or outage management, raise work orders, manage test and tag or instrument calibration, track vehicles by GPS, scan barcodes or RFID tags or integrate with finance or EAM systems. It is the staff-facing register that sits beside those systems and records what your people hold.

At minimum: what the asset is, a serial number or identifier, when and how it was acquired, its cost or lease terms, who holds it and at which depot or yard, its condition, inspection or test dates and what happened to it when it was disposed of. Sentrient’s electric utility equipment register software captures each of those fields with images, tags and a history of every change.

Yes. Allocate each device, tool or item of safety gear to a staff member in Sentrient when it is issued, and tag it with the depot, crew or region. The employee dashboard shows crews what they hold, the manager dashboard shows a depot’s allocations, and the asset-by-staff report lists everything one person holds so returns are simple when they leave or move crews.

Safe Work Australia describes duties on an organisation that manages or controls plant, which for a utility includes elevated work platforms, generators, lifting gear, trailers and trucks, to provide and maintain safe plant and to register registrable plant before use. Sentrient records each item, who is responsible, inspection dates and history. What you keep, and how network plant is managed, remains a matter for the utility.

Sentrient records each asset from purchase or lease through allocation, inspection, renewal and disposal, which is the lifecycle view that standards such as ISO 55000 describe. The register holds dates and history at each stage, from a new tablet issued to a line worker to an elevated work platform reaching the end of its working life. It does not certify anything or replace an ISO 55001 system for the network.

Yes. Each asset carries review and renewal dates, so an elevated work platform inspection, an insulated tool or instrument test date under AS/NZS 3760, a truck service or a lease return appears in the dashboard and reports before it falls due. Sentrient stores the date and the reminder. The inspection, test or service itself, and its certificate, are managed by your depot, fleet team or provider.

Yes. Upload images of each asset, add tags for depot, crew, region or program, and record serial numbers and purchase or lease details. Every change is stored against the asset’s history, so you can see who held it, where it was and what changed over time.

Filter the register by depot, yard or asset type, check each item against the record and update its condition and holder. The asset reports and asset-by-staff reports give the depot supervisor the list to walk with, and the history shows when each item was last confirmed. Sentrient does not use scanners, so the check is visual against the record.

Typically a list of what the utility owns and leases outside the network, when it was bought, who holds it and where, its condition and what has been disposed of. Sentrient’s asset reports provide that list with images and history attached. Read more on keeping an asset register that is ready for audit. Finance still holds the fixed asset register and the regulatory asset base, which Sentrient does not calculate.

Yes. The administrator dashboard and asset reports summarise what the utility holds by type, depot, region and staff member, with graphical insights and activity timelines. The executive, board and audit and risk committee can see allocations, upcoming inspections and disposals without asking each depot to compile a spreadsheet. Regulatory reporting on the network itself sits with your network and finance systems.

A short policy on issuing, using and returning utility devices, tools, safety gear and vehicles helps crews understand their responsibilities, and Safe Work Australia describes a duty on an organisation that manages or controls plant to provide and maintain safe plant. Sentrient’s policy templates cover the policy side, with staff acknowledgement recorded. The utility remains responsible for meeting its own duties.

For line and depot crews, Sentrient’s personal protective equipment, manual handling and working alone courses apply. For anyone driving utes, trucks and elevated work platforms, driver safety and alcohol and drugs at work apply, and cyber security covers devices that hold customer information. Completion records sit in the same system as the asset register.

Record the asset once and allocate it to whoever holds it, then reallocate when it changes hands. The history shows every holder. For a pool item such as a shared voltage tester, a generator or a spare ute, allocate it to the supervisor responsible for the depot or shift and note the current user in the record. Contractors and storm response crews are recorded in Sentrient alongside employees.

The register tells you what was lost, who held it and what it contained, the starting point for a response. Privately owned distributors and retailers are covered by the Privacy Act, and the OAIC’s Guide to securing personal information describes encryption, password protection and remote wiping for portable devices. State-owned networks follow state privacy law. Sentrient records the asset, not the device security, and the utility decides its own response.

Update the depot or yard tag and, if needed, the holder, and the history records the move. Filter the dashboard and reports by site to see what is at each depot, yard or office and what is in storage. Read more on asset ownership and tracking across multiple sites.

Yes. Sentrient is web-based and works in a desktop or mobile browser, so a line worker at a fault callout, a technician at a substation yard or a supervisor at a depot can check what they hold and confirm a return without going back to head office.

Because the asset register sits inside the same platform as staff records, policies and compliance training, one login covers the lot and one report shows a crew member’s training and assets together. Sentrient energy utility asset management software is quick to set up, simple for field crews and supported from Australia, and sits beside the network and finance systems you already run. Read more on asset management compliance in Australia.

Distribution and transmission network businesses, generators, energy retailers with field teams, embedded network operators and electrical contractors who hold devices, tools, safety gear and vehicles across depots and yards with no dedicated register for operational assets. Multi-utility businesses can also read the asset management software for water utilities page. Published Sentrient clients include the Energy and Water Ombudsman Victoria, Engineers Australia and the Australian Export Grains Innovation Centre.

Bring your current spreadsheet to the demo. The Sentrient team walks you through the register, the asset types and how existing records are loaded, then allocations, depot tags and inspection dates are set as supervisors confirm what their crews hold. Most utilities have a working register for operational assets within days rather than weeks.

Pricing depends on the number of staff and which Sentrient modules you use alongside the asset register, so you receive a tailored proposal rather than a list price. The 20-minute demo is free and the proposal follows once you have seen the register with your own asset types.

Complete the form on this page or visit the free demo page. You get a free 20-minute online demonstration with your own field devices, tools and fleet as the examples, and a tailored proposal afterwards.