Applicant Tracking Software For Healthcare

Applicant tracking software for healthcare collects applications for the roles your practice or service fills, screens and shortlists them against the criteria you set, schedules interviews, records the registration and screening checks completed by regulators and providers, and hands successful applicants to onboarding, beside the job boards and agencies you already use. Sentrient supplies it as part of its recruitment module for clinics, allied health and community health providers.

Yes. Sentrient is built and supported in Australia for Australian and New Zealand employers, including healthcare providers. Screening forms can capture the details Australian clinical hiring needs, such as an Ahpra registration number, a Working with Children Check number and work rights, and the outcome of each check is recorded against the applicant once the regulator or screening unit completes it.

Most practices and services hire through job boards, healthcare recruitment agencies, referrals, spreadsheets and email, with the practice management system holding staff details after the start date. Sentrient gives that hiring its own funnel as healthcare recruitment software, without touching the clinical systems. Our guides to applicant tracking systems and ATS and HR software in Australia explain how the pieces fit.

It is the provider's own hiring funnel, not a staffing agency, locum platform or credentialing service. It does not run Ahpra, police, Working with Children, NDIS or VEVO checks (the regulator performs those and Sentrient records the result), post to every job board, roster staff, process payroll, or test, video-interview or rank candidates on its own. Sentrient's HR software for healthcare covers the whole lifecycle, this page covers hiring.

The same rules apply as to any employer: minimum terms from awards and the National Employment Standards, the Fair Work Information Statement, anti-discrimination law in advertising and selection, and privacy law over applicant information, with registration and screening requirements set by Ahpra and state screening units for clinical roles. The Fair Work Ombudsman sets out the hiring steps. Sentrient keeps the record, and your organisation remains responsible for each obligation.

Yes. You write the screening questions and custom forms for each role, for example an Ahpra registration number for a nurse or physiotherapist (confirmed on the Ahpra register and recorded here), a Working with Children Check number for a paediatric practice, or availability across clinics, and Sentrient analyses the responses so your managers can shortlist against those criteria. Your organisation remains responsible for every hiring decision.

Sentrient records the outcome of each check, it does not run the check. Ahpra publishes the practitioner register, the NDIS Quality and Safeguards Commission runs worker screening for risk-assessed roles, bodies such as the NSW Office of the Children's Guardian issue Working with Children Checks, and Home Affairs confirms work rights via VEVO . Each clears an individual worker. Sentrient holds your record of who has cleared and what expires.

Candidate records are created automatically from your careers page through career page and job board integration, or added manually by a practice manager, and screening starts only with the questions you configure. Roles are set up through Sentrient's job postings software, and every application lands in a complete candidate profile with centralised applicant data for the hiring clinic.

Screening responses are analysed against the criteria you set, and advanced search and filtering let a practice manager narrow applicants by registration type, location or experience. Shortlists come from reports, and candidates you do not hire now can sit in a talent pool for the next vacancy. Your team makes each shortlisting decision, so a candidate is never rejected by the software on its own.

Yes. Sentrient syncs the candidate's and the interviewer's calendars, sends automatic notifications and supports online or initial screening calls, so a clinical lead can interview between patient sessions. Evaluation tasks can be assigned to a second interviewer, and panel notes and feedback stay in one place so everyone involved reads the same record.

Yes. Sentrient lets you request, track and document reference checks within the recruitment module, as its recruitment management system page describes. The referee supplies the reference, your practice manager records it against the applicant, and the file is ready before an offer is made.

Automated communication workflows send acknowledgements, follow-ups, reminders and welcome messages at the stages you set. Unsuccessful applicants can be told promptly with a templated message, which matters in a sector where today's applicant may be tomorrow's locum, referrer or patient. Every message is logged against the record.

Once the practice manager or clinical lead approves an offer, Sentrient collects the documents you need, requests any additional information and issues the contract for signing through its electronic signing software. The signed contract stays on the applicant's record and moves with them to onboarding.

Sentrient converts the applicant into a new hire and hands the record to its onboarding management system, where declarations, policy acknowledgements and mandatory inductions are completed before day one, often from a phone. Preboarding tasks can start as soon as the contract is signed.

Yes. Services that hire casual nurses and support workers in numbers, open a new clinic or recruit graduates each year can run several roles at once, with screening questions doing the first pass and talent pools holding earlier applicants. This healthcare hiring software keeps each applicant's registration and screening record in one place, however many roles are open at once. Once they start, our healthcare workforce management page shows how those registrations, checks and training are tracked across every clinic.

Yes. Custom permissions let each practice manager see their own roles and applicants, while head office sees hiring across every clinic and state. Automated alerts tell the right people when an application arrives, a screening form is completed or a check outcome is recorded, which keeps practice manager recruitment and clinical hiring on one footing.

Sentrient tracks recruitment metrics and produces data-driven reports on applications, screening outcomes, interviews and hires by role, clinic and period. Managers use them to see which clinics are slow to shortlist, where applicants drop out and how long nursing vacancies stay open, and to plan the next hiring round.

Applicant information is collected through forms you control and held in one record with permissions you set. The OAIC notes that the employee records exemption does not cover unsuccessful applicants, so their information is handled under the Australian Privacy Principles, which health service providers already work under. Sentrient supports your retention rules, and your organisation remains responsible for how applicant information is used and kept.

Yes. Sentrient is web-based and works in any phone or tablet browser, so a practice manager or clinical lead can review a screening response, add interview notes or approve a stage from the clinic floor without installing an app.

Yes. Every application, screening response, interview note, check outcome and offer is time-stamped against the applicant, so your organisation can show an accreditation assessor how a hiring decision was made and which registration and screening outcomes were recorded before the start date. Your organisation remains responsible for the decision itself. For the risk register and incident records an assessor also asks for, see our healthcare risk management page.

Sentrient is Australian, it keeps hiring records beside the registration and screening records your service already holds, and it hands each hire straight to onboarding, mandatory training through its learning management software for healthcare and the workplace compliance system. One record follows a clinician from application to first shift.

Sentrient suits general practices, medical centres, allied health and dental practices, community health and health research organisations hiring clinical and practice staff. Published clients in and around healthcare are Roche Diabetes Care Australia, Modern Dental Pacific, Grampians Community Health and The George Institute for Global Health, whose Director Global HR Division said: “Our reporting requirements are met at the press of a button, and the system has helped to professionalise the HR services we provide within the organisation.” (Erika Burmeister, Director Global HR Division, The George Institute for Global Health)

Pricing depends on how many people your organisation employs, the modules you need and any integrations. We prepare a tailored proposal after a short discovery conversation, so you pay for what your service uses. There is no obligation, and the proposal sets out exactly what is included.

Yes. Book a free 20-minute demo and we will walk through clinical hiring, screening, interview scheduling and the onboarding handover using roles from your practice or service. Use the form at the top of this page or request a free demo.