HR Software for Non-Profits

Sentrient's HR software for non-profits is a simple-to-implement, easy-to-use system for managing recruitment, onboarding, training, performance and compliance for staff and volunteers. It brings your people records, policies and training into one place, so a small team can support paid staff, casuals and volunteers without chasing paperwork across spreadsheets and email.

Yes. Sentrient is built for Australian and New Zealand organisations, including non-profits and NFPs. It reflects local obligations such as Fair Work record-keeping, state-based Working with Children Check schemes and the ATO's NFP self-review return, and comes preloaded with courses and policies written for the Australian workplace.

Non-profits typically use a mix of general HR platforms like Sentrient, HR tools built specifically for NFPs, and separate fundraising, membership or fund-accounting software for the finance side. Sentrient focuses on the HR and compliance layer, staff, volunteers, training and records, rather than donations, grants or program budgets.

Sentrient is not payroll, award interpretation or rostering software, and it does not replace fundraising, donor, membership or fund-accounting platforms. It does not manage NDIA claims, case files or program budgets. Sentrient covers the HR and compliance side, staff and volunteer records, training and policies, alongside the finance and program tools you already run.

Yes. Sentrient stores Working with Children Check, police check and other clearance details against each person's profile, for paid staff and volunteers alike, and flags expiry dates so nothing lapses unnoticed. Whether a check is mandatory depends on your state and the roles involved, and confirming that remains your organisation's responsibility.

Sentrient's automation rules send reminders ahead of expiry for Working with Children Checks, police checks and training renewals, to the staff member and whoever manages compliance. Records stay visible in one dashboard rather than a spreadsheet, so a lapsed clearance is flagged well before it becomes a gap.

Non-charitable NFPs with an active ABN must self-assess their eligibility for income tax exemption each year in the ATO's NFP self-review return, due by 31 October. Sentrient does not lodge this return on your behalf. It helps keep the workforce and governance records you draw on for it current, but confirming eligibility each year remains your organisation's responsibility.

Incorporated associations report annually to their state regulator, under rules covering model rules and public officer requirements. If your organisation employs staff who also work alongside volunteers, work health and safety duties extend to those volunteers too, while a purely volunteer-run association has different WHS obligations. Registered charities should also see our Charities page for ACNC-specific duties.

Sentrient comes preloaded with compliance courses relevant to non-profits, including Child Safety and Protection, Human Rights Awareness, Diversity, Equity and Inclusion, and Manual Handling, alongside general workplace health and safety training. Courses can be assigned to paid staff, casual workers and volunteers, and completion is tracked automatically.

Yes. Many of the courses non-profits rely on, including child safety and WHS refreshers, can be set to repeat on a schedule you choose. Sentrient reminds staff and volunteers ahead of their renewal date and records each completion, so refresher training does not depend on someone remembering to reassign it. Course building, assessments and completion reporting by program are on our not-for-profit learning management software page.

Sentrient keeps staff and volunteer profiles, position descriptions, screening and clearance details, policy acknowledgements, training completions, incident reports and performance notes in one system. Records are organised by person, program or site, so they are easy to find for a board meeting, funding report or external audit.

Sentrient keeps training, screening and policy records current and exportable, so preparing evidence for a funder acquittal, board meeting or external audit means pulling a report rather than chasing paper files across programs. It helps you evidence what your organisation has in place, though it does not prepare the acquittal or audit for you.

Staff and volunteers can log incidents, near misses and hazards from a phone or desktop as they happen, with details routed to whoever manages workplace safety. Reports build a record you can review by site or program, supporting the safety obligations your organisation carries towards paid staff and volunteers alike.

Most non-profits have new staff and volunteers ready to start within days rather than weeks, since forms, policy sign-off and induction training are assigned automatically once someone is added to the system. The exact timeline depends on how many checks and courses your organisation requires before someone starts.

Sentrient handles paid staff, casuals, fixed-term program workers and volunteers in the same system, each with their own profile, role and required training. You can see at a glance who is engaged how, which is useful when a funding round changes how a program's workforce is structured.

Yes. Sentrient groups people by program, site or funding stream, so a state-wide or multi-site non-profit can see workforce and compliance information by location as well as organisation-wide. This suits organisations where staff move between programs, or where different sites report to different funding bodies.

A clear onboarding experience, visible development pathways and recognition of service history all support retention in a sector that relies heavily on people staying committed to the mission. Sentrient will not fix a funding or resourcing problem, but it removes the administrative friction that often frustrates staff and volunteers.

Sentrient supports regular supervision conversations, goal setting and performance reviews for paid staff, with a record of what was discussed and agreed. This gives non-profits a consistent way to document supervision, which is often expected by funding bodies for programs involving vulnerable clients.

Yes. Staff and volunteers working across community, outreach or in-home programs can complete forms, training and incident reports from a phone, without needing to be back at a desk or head office to keep their records current.

Sentrient combines HR, training and compliance in one system priced for lean non-profit budgets, without the added cost of separate payroll or rostering modules you may not need. Support is Australian-based, and the platform already reflects the checks, training and reporting patterns common across the non-profit sector.

Sentrient suits non-profits and community organisations of most sizes, from single-site charities to multi-program organisations, including Housing Trust, Jesuit Social Services and Community Action Gympie. It is best suited to organisations managing a mix of paid staff, casual workers and volunteers across one or more programs.

Implementation is guided by the Sentrient team, from importing your existing staff and volunteer records to setting up programs, sites and courses. Most non-profits are live within a matter of weeks, depending on how many staff, volunteers and legacy records need to be brought across.

Pricing is tailored to your organisation's size and the modules you need, rather than a single published rate. Book a free demo and Sentrient will put together a proposal based on your staff and volunteer numbers, programs and sites.

Yes. Book a free 20-minute demo and a member of the Sentrient team will walk through how the platform handles your specific mix of staff, casuals and volunteers, and answer any questions about non-profit-specific requirements like screening checks and funder reporting.