Asset Management Software For IT Companies

Asset management software for IT companies is a central register of the laptops, monitors, test devices, furniture, premises and vehicles a technology business owns or leases, who holds each item and what happens to it over time. Sentrient records purchase details, images, tags, review dates and a full history through to disposal, with reports by asset, person, office or client.

Yes. Sentrient is an Australian platform used by more than 1,000 organisations, including technology and professional services firms such as DWS Group. The asset register uses Australian terms and dates, sits inside the same system as your staff records, contractor records, policies and compliance training, and is supported by a team in Australia.

An IT asset management (ITAM) system discovers the hardware and software on your network, tracks licences and configurations, and feeds a service desk or CMDB. Frameworks such as the ACSC Essential Eight start from knowing what devices you have. Sentrient is not an ITAM tool. It is IT asset register software for the people side: who holds each physical asset and when it is due for review.

Sentrient does not discover devices on a network, track software licences or SaaS subscriptions, hold configurations in a CMDB, patch or wipe devices, sync warranties from vendors, manage media files or calculate depreciation. The best IT asset management tool depends on which of those jobs you need done. Sentrient is the staff-facing register beside those tools, showing who holds what and when it is due for review.

Track the physical assets you would want back when someone leaves or would claim on insurance if they went missing: laptops, monitors, docks and headsets, phones and security keys, test and demo devices, routers and servers lent to clients, home office furniture, meeting room screens, keys and access cards, pool cars. Sentrient’s hardware asset register software records each type with images, tags and review dates. Equipment issued to staff working from home is covered on our asset register for remote teams page.

Yes. Allocate each laptop, device or item of equipment to a staff member in Sentrient when it is issued, and tag it with the office, team or client engagement. The employee dashboard shows staff what they hold, the manager dashboard shows a team’s allocations, and the asset-by-staff report lists everything one person holds so returns are simple at offboarding or project roll-off.

The OAIC describes the Notifiable Data Breaches scheme: an organisation covered by the Privacy Act 1988 must notify affected individuals and the OAIC when personal information is lost or accessed without authorisation and serious harm is likely, which can include a lost device. Sentrient tells you what the device was and who held it. Whether a breach is notifiable remains a matter for the company.

Sentrient records each asset from purchase or lease through allocation, review, refresh and disposal, which is the lifecycle view that standards such as ISO 55000 describe. The register holds dates and history at each stage and reports on them, from a new laptop issued to a graduate to a test server reaching the end of its working life. It does not certify anything.

Yes. Each asset carries review and renewal dates, so a laptop lease return, a warranty expiry, a three-year refresh or a vehicle service appears in the dashboard and reports before it falls due. Sentrient stores the date and the reminder. The warranty claim or refresh itself is handled by your procurement or IT team.

Yes. Upload images of each asset, add tags for office, team, client or home office, and record serial numbers and purchase or lease details. Every change is stored against the asset’s history, so you can see who held it, where it was and what changed over time.

Filter the register by office, team or asset type, ask each staff member to confirm what they hold through the employee dashboard, and update condition and holder as they respond. The asset reports and asset-by-staff reports show the gaps, and the history shows when each item was last confirmed. Sentrient does not use scanners or agents, so the check is a confirmation against the record.

Typically a list of what the business owns and leases, who holds it and where, its condition and what has been disposed of. Client security questionnaires ask the same about devices that touch their data. Sentrient’s asset reports provide that list with images and history attached. Read more on keeping an asset register that is ready for audit. Your accountant still holds the fixed asset register and depreciation.

Yes. The administrator dashboard and asset reports summarise what the company holds by type, office, team and staff member, with graphical insights and activity timelines. Founders, finance and practice leads can see allocations, upcoming refreshes and disposals without asking the office manager to compile a spreadsheet.

A short policy on issuing, using, securing and returning company devices, including devices used at home and on client sites, helps staff understand their responsibilities and supports the security commitments you make to clients. Sentrient’s policy templates cover the policy side, with staff acknowledgement recorded. The company remains responsible for meeting its own obligations.

For every staff member with a laptop or phone, Sentrient’s cyber security and privacy courses apply. For staff working from home, the working from home course covers the set-up and safety of the equipment you issue them. Completion records sit in the same system as the asset register, so one report shows a person’s devices and their training.

Record the asset once and allocate it to whoever holds it, then reallocate when it changes hands. The history shows every holder. For a demo unit or a router lent to a client, allocate it to the consultant responsible for the engagement, tag it with the client and set a review date for its return.

The register tells you what was lost, who held it and what it contained, the starting point for a response. The OAIC’s Guide to securing personal information describes measures such as encryption, password protection and remote wiping for portable devices. Sentrient records the asset, not the device security, and the company decides its own response, including whether the breach is notifiable.

Update the office or client tag and, if needed, the holder, and the history records the move. Filter the dashboard and reports by office or client to see what is where and what is in storage. Read more on asset ownership and tracking across multiple sites.

Yes. Sentrient is web-based and works in a desktop or mobile browser, so a developer working from home, a consultant on a client site or a field technician between jobs can check what they hold and confirm a return without coming into the office. It sits alongside the HR software for remote teams for distributed businesses.

Because the asset register sits inside the same platform as staff and contractor records, policies and compliance training, one login covers the lot and one report shows a person’s devices, their policy acknowledgements and their training together. Sentrient IT company asset management software is quick to set up, simple for distributed teams and supported from Australia. Read more on asset management compliance in Australia.

Software companies, IT consultancies, managed service providers and digital agencies with laptops, test kit, furniture and vehicles spread across offices, home offices and client sites and no dedicated asset manager. Published Sentrient clients in technology and professional services include DWS Group, E3 Advisory, Mills Oakley and Engineers Australia.

Bring your current spreadsheet to the demo. The Sentrient team walks you through the register, the asset types and how existing records are loaded, then allocations, office and client tags and review dates are set as staff confirm what they hold. Most technology businesses have a working register within days rather than weeks.

Pricing depends on the number of staff and which Sentrient modules you use alongside the asset register, so you receive a tailored proposal rather than a list price. The 20-minute demo is free and the proposal follows once you have seen the register with your own asset types.

Complete the form on this page or visit the free demo page. You get a free 20-minute online demonstration with your own laptops, test kit and office equipment as the examples, and a tailored proposal afterwards.