Asset Management Software for Remote Teams

Asset management software for remote teams is a cloud-based register that records the laptops, furniture and equipment issued to people working outside a central office, tracks who holds each asset, and reminds you when a review or renewal is due. It replaces spreadsheets that go out of date the moment someone relocates or changes role.

Yes. Sentrient is an Australian platform built for organisations here, with an asset register designed around how Australian teams work, including staff based at home, in co-working spaces or across regional and interstate sites.

Many teams start with a spreadsheet, then move to a dedicated asset register as headcount and locations grow, and larger organisations sometimes add a full IT asset management (ITAM) or enterprise asset management (EAM) platform. Sentrient sits at the asset register stage: see What Is An Online Asset Management System for how the categories compare.

It is not a remote device management (MDM) or patching tool, a network discovery scanner, GPS or IoT vehicle tracking hardware, an employee activity or productivity monitor, or a depreciation and fixed-asset accounting system. It is a staff-facing asset register that sits alongside those tools; see Enterprise Asset Management System vs CMMS for where the categories differ.

Most record laptops, monitors and mobile devices, home office furniture, co-working and hot-desk equipment, gear held at satellite offices and hubs, field and site equipment, and pool or field vehicles issued to staff who travel for work. Technology businesses with mostly devices to track can see our asset management software for IT companies.

An administrator allocates an asset to a staff member’s profile when it is issued, and the employee, manager or administrator dashboard shows who holds it from then on. When someone changes role, relocates or leaves, the asset is reassigned or marked returned, so equipment issued outside the office is not lost track of.

Under Australian WHS law, a PCBU’s duty to provide and maintain safe plant and equipment extends to equipment supplied for work done at home or offsite, as described by Safe Work Australia. Sentrient keeps a record of what was issued and when it was last reviewed. The organisation remains responsible for meeting its WHS duties.

Sentrient records each asset from the point it is issued through to disposal, covering acquisition, allocation, condition, review dates and retirement, in line with the lifecycle thinking behind standards like ISO 55000. Sentrient is not certified to any asset management standard, and using it does not itself achieve certification.

Each asset carries a review or renewal date, and Sentrient reminds the responsible person before it falls due, whether that is a warranty check, a lease renewal or a routine condition review. Keeping dated records also supports the business record-keeping ATO describes for assets used in the business.

Each asset record can hold images, tags, serial numbers, condition notes and a full history of who has held it and when, so a laptop issued three moves ago still has a traceable history, even if it has changed hands between home offices.

Run a stocktake against the register at any time, filtering by employee, location or asset type, so you can confirm holdings across homes, hubs and sites without visiting each one in person. See Asset Management 101 for a wider look at how asset audits work.

Every allocation, transfer, review and status change is timestamped against the asset and the staff member, giving you evidence of who held what and when, even when equipment has moved between several home offices or sites. See Asset Ownership and Tracking for more on why this evidence matters.

Yes. Ready-made reports roll up holdings by asset type, location and staff member into a single view, so leaders and committees can see equipment spread across every home office, hub and site without waiting on a manual collation.

Yes. Acceptable use, equipment issue and home-based work policies built with Sentrient’s HR Policies and Procedures Templates can sit alongside the asset record, so staff sign off on how issued equipment is used before it leaves the office.

Yes. Named Sentrient courses such as Working From Home and Managing Remote Teams can be assigned alongside equipment issue, so staff complete the right training on using and caring for assets before they take them off-site.

Yes. Equipment issued to contractors, agency staff or anyone working remotely on a shared basis can be recorded against their profile the same way as an employee’s, so shared or short-term assets are not left off the register.

Asset records that identify a staff member and their home address or device details are personal information, and Sentrient’s platform applies the security practices described in the OAIC guide to securing personal information. Access controls limit who can see records across the organisation.

Yes. Assets can be tagged by home office, satellite site, hub, department or program, so you can filter and report on exactly which locations hold which equipment, even as the team’s footprint changes over time.

Yes. The dashboard works from any browser, so field staff, home-based employees and administrators can check, update or confirm asset details from wherever they are working, without needing to be on the corporate network.

Sentrient gives Australian organisations one register for every asset issued outside a central office, built on the same Asset Management Software used across the business, with reminders, dashboards and reporting included. See the Asset Management Software Buyer’s Guide for what to look for in a register.

Organisations with people spread across homes, regional offices and multiple sites use Sentrient, including The George Institute for Global Health, which employs 600+ staff across 13+ countries, along with Jesuit Social Services and Engineers Australia.

Existing asset lists, however they are currently tracked, can be imported and matched to staff profiles during setup, so historical holdings for a distributed team are not lost in the move. See Asset Management Compliance for how to keep records audit-ready from day one.

Pricing depends on the number of staff and assets you need to track, so Sentrient prepares a tailored proposal after a short conversation about your organisation’s setup, rather than a fixed price for every distributed team.

Book a Free Demo, a free 20-minute walkthrough of the asset register, dashboards and reporting, tailored to how your team works, whether that is fully remote, hybrid or spread across several sites.