HR Software For Childcare Centres

Sentrient's HR software for childcare centres is an all-in-one HR and compliance system for Australian long day care, early learning and OSHC providers. It covers recruitment, onboarding, credential tracking, training, records, timesheets and performance in one platform, so a lean head-office team can support educators across every centre with audit-ready evidence.

Yes. Sentrient is built and supported in Australia and used by more than 1,000 organisations across Australia and New Zealand. The courses, policies and forms preloaded into the system are written for Australian workplace and child safety obligations, and the records it keeps support the Fair Work system and the National Quality Framework.

Most Australian childcare centres run a childcare management system for enrolments, CCS billing and family communication, alongside separate tools for HR and payroll. Sentrient is that HR and compliance layer: it holds employee records, Working with Children Check evidence, training completions and performance history, sitting beside the childcare management system your centres already use.

No. Sentrient does not manage enrolments, Child Care Subsidy billing, family engagement, educator programming and observations, or room-based rostering. Platforms built for those tasks, such as childcare management systems, cover them. Sentrient works beside those tools as the HR and compliance layer, holding contracts, Working with Children Check evidence, training records and performance history.

Yes. Sentrient records each employee's Working with Children Check and qualification, from Certificate III through to diploma and degree level, with expiry dates and reminders. The record is stored against the person and reportable across every centre. Verifying a check with the issuing authority and confirming a qualification remains the responsibility of your service.

Sentrient sends reminders to the employee and their director before a check or qualification is due to expire, and a compliance dashboard shows every lapsed or expiring item across every centre. Set the renewal period once and the system tracks it for each person, so a check does not quietly lapse between rosters.

The Children's Services Award MA000120 sets classifications, pay rates and entitlements by qualification level, and the Fair Work Ombudsman publishes a summary of its terms. Under the National Quality Framework, ACECQA sets minimum qualification requirements and educator-to-child ratios that a service must meet at all times. Sentrient records support that evidence. Deciding classification, ratios and compliance remains the service's responsibility.

Services are expected to maintain a child-safe code of conduct and to make sure every employee holds a current Working with Children Check before working unsupervised with children. Sentrient holds the policy, records each acknowledgement, tracks the check and logs incident and hazard reports. The duty to maintain a child-safe environment stays with the service.

Sentrient's course library includes Child Safety and Protection, Occupational Violence and Aggression, Work Health and Safety, Psychological Health and Safety, Code of Conduct, Sexual Harassment Prevention and Workplace Bullying, all in the compliance course library. Assign them by role or centre, track completion and add your own modules for service-specific training.

Yes. Sentrient schedules courses such as Child Safety and Protection to recur on the cycle your service sets, reminds staff and directors before it falls due, and keeps the completion register audit-ready. Choosing the training cycle that fits your obligations remains your responsibility.

Sentrient keeps contracts, position descriptions, policy acknowledgements, Working with Children Checks, qualifications, training completions, timesheets, leave, performance reviews, one-on-one notes and incident reports against each employee record. Documents are version-controlled and permission-based, so head office, centre directors and educators see what they need without chasing paper.

Yes. An assessment and rating visit often asks for evidence of staff qualifications, Working with Children Checks and training completions. Sentrient reports show who holds what and when it was last renewed, exportable in minutes. Assessing the service against the National Quality Standard remains the responsibility of your service and the regulatory authority.

Educators log an incident or hazard from a browser or phone, including near misses and unsafe conditions at a centre. Sentrient routes it to the right director, tracks actions to close and keeps the record for reporting. Notifying a regulatory authority of a serious incident involving a child follows your service's incident notification obligations, which remain your responsibility.

A new educator can complete contracts, policy acknowledgements, tax and super forms and induction courses in Sentrient before their first shift. Onboarding checklists assign each step to HR, the centre director or the new starter, so a director can confirm the Working with Children Check and qualification are on file before anyone is rostered into a room.

Yes. Childcare centres often run casual and relief educators, agency staff and permanent employees side by side. Sentrient holds a record for each worker type, assigns the right policies and training, and tracks the expiry of their Working with Children Check regardless of employment type. Classifying each worker correctly remains your responsibility.

Yes. Sentrient supports multiple centres and teams under one account, with dashboards by centre, region or business unit. Centre directors see their own staff, and head office sees the whole provider. Staff who move between centres use the same login, which keeps records complete wherever they are rostered.

Sentrient supports the practices linked to retention: a smooth start, clear goals, regular one-on-ones, development plans toward a higher qualification and recognition on the community wall. Reporting shows tenure, training completion and review activity by centre, so a provider spots a team at risk early. Whether turnover falls depends on your pay, culture and management, not on the software alone.

Yes. Sentrient supports goal setting, one-on-one notes, structured reviews and development plans in one system, with each person's training and qualification history attached. Centre directors can run review cycles and probation reviews, and head office holds a documented record of every conversation, which supports fair and consistent decisions.

Yes. Sentrient works in a mobile browser, so educators on the floor can complete training, acknowledge a policy, submit a timesheet, report an incident or read an announcement from a phone. There is no separate app to install, and completion is recorded the same way as it is from a desktop.

Sentrient treats onboarding, Working with Children Check tracking and child safety training as compliance evidence, not just admin, which is what a childcare service and its regulator ask for. It is built and supported in Australia, comes preloaded with the courses and policies a childcare provider needs, integrates with the finance tools you already run, and is used by more than 1,000 organisations.

Sentrient suits long day care, early learning and OSHC providers with one centre or many, from 20 to several hundred staff. Published clients include Kids First Australia, an independent child and family services provider and early education specialist. Schools have their own page.

Implementation starts with a demo, then our team loads your employees, policies and courses and configures onboarding checklists and training schedules with you. Most providers are live within weeks, and you do not need a dedicated HR team to run it. Training and support are included, and integrations with your finance tools are set up as part of the rollout.

Pricing depends on the number of staff and centres and the modules you need. We prepare a tailored proposal after a short conversation about your service, so you pay for what you use. Contact us for a quote, or book a demo and we will scope it with you.

Yes. Book a free 20-minute demo and we will walk through onboarding, Working with Children Check tracking, training and reporting using examples from a childcare provider. You can ask about your integrations, your assessment and rating preparation and your rollout timeline, and there is no obligation to proceed.