Travel Expense Reimbursement Policy Template

Did you know these facts about Travel Expense Reimbursement?

• Travel expenses are reimbursed when they are incurred for valid and essential business purposes.
• A travel expense reimbursement policy is an official document that clearly defines how a company’s employees, contractors, and volunteers should be reimbursed for their travel expenses incurred for work-related purposes.
• Travel expense reimbursement is about specifying standards for various types of travel expenses and reimbursing them.

Travel Expense Reimbursement Policy overview

This travel expense reimbursement policy covers what travel expense reimbursement is and provides guidelines for the professional standards of those expenses. It guides about the responsibilities of employees, contractors, and volunteers.

This travel expense reimbursement policy template can be adapted to meet the specific needs of your organisation. You can change as little or as much of the content as you like. Some sections may be governed by state and federal legislation. It is important that you seek your HR or legal advice, maintain this policy as legislation changes and adjust it to meet your requirements.

Target audience

This travel expense reimbursement workplace policy template is suitable for all your employees, contractors, and volunteers. Once you have adjusted the travel expense reimbursement policy template to meet the specific requirements of your organisation, you can deliver it to new starters at induction and as refresher training on a regular basis.

Topics covered

The following topics are covered in this travel expense reimbursement policy:

• Travel expenses
• Overseas travel expenses
• Domestic travel expenses
• Domestic travel expenses without an overnight stay
• Responsibilities of employees, contractors, and volunteers

Duration

This travel expense reimbursement policy will take approximately five minutes to complete.

Learning outcomes

The following learning outcomes will be achieved upon completion of this travel expense reimbursement policy:

• Understand the types of travel expenses that are authorised.
• Understand the professional standards of travel expenses that are reimbursed.
• Recognise personal responsibility to comply with this travel expense reimbursement policy.
• Acknowledge that the travel expense reimbursement policy does not cover every possible event or action and that caution and common sense are required.

Business outcomes

Once all employees, contractors and volunteers have completed your travel expense reimbursement policy, the following business outcomes will be achieved for your organisation:

• Reduce the incidents of reimbursing non-essential or extra travel expenses in your workplace.
• Protect your reputation from the damage caused by incidents of mismanagement of travel expense reimbursements.
• Present professional standards for travel expenses in your workplace.
• Increase engagement by supporting a workplace culture that reimburses travel expenses made by employees.

How to use this travel expense reimbursement policy template