Recruiting the best candidates for your organisation can be a difficult feat without the right technology to help you. It may seem like an endless process with an enormous list of tasks to be performed. And if your HR staff are new to and are not familiar with the procedure, you might need to spend more time, and hence costs, for recruiting a candidate. What can help here is automation.
An easy-to-use and structured human resource management system can help simplify things for everyone involved including the new hires, HR personnel, and management. It can provide support right from the beginning through to the end of the recruitment process. Let us go through each of the steps in this process and see how an end-to-end recruitment system can help.
The end-to-end recruitment process steps
The first and foremost step for hiring a new employee is to prepare appropriately. This preparation requires clearly defining the candidate profile or the ideal candidate that you want to hire in your team and is followed by creating a detailed job description for the candidate being hired. Creating a candidate persona and clearly defining the skills you require helps with a better and guided candidate search. Your HR personnel are therefore better informed of what they need to look for while hiring a new candidate. This step helps make the end-to-end recruitment process easier.
Gathering the right candidates from only one source is generally not possible and therefore businesses need to source their hiring to other recruiters. An online end-to-end recruitment process system will help you integrate with other recruiters and use different methods for sourcing the right candidates. It also allows the drafting of structured programs used to find the right talent by asking their existing employees to recommend candidates from existing networks. This exercise translates into a team effort aimed to reduce the time required to search for a candidate, increasing the number of suitable candidates found, and allowing managers to spend more time on other tasks.
Once you have a list of suitable candidates for the job description, the next step is to perform a thorough screening to proceed with their recruitment. This step used to take up most of the time due to endless data being entered into various systems. A human resource management system can help you reduce the efforts required for data entry and simplify this workflow. It helps increase the productivity of your employees when narrowing down all the available candidates and moving them on to the next round of the hiring process.
Despite the introduction of new-age technology, the best way to gauge the knowledge and suitability of a candidate is by conducting interviews. Their profiles can be verified during these interviews along with evaluating their suitability for the job role and work readiness. A background check of a candidate or their references can also be conducted along with interviews. This helps ensure the information provided by the candidate is correct. End-to-end recruitment software can help organise each candidate’s information, prepare for interviews, and generate insightful reports for better decision-making.
Next comes the most delicate step of the whole recruitment process – hiring. Hiring a candidate involves two major tasks namely: presenting the candidate with an offer and negotiating the deal. It also includes other tasks such as following up with other candidates, being available for their questions if any, informing them about deadlines and more information regarding their potential jobs, ensuring an overall positive candidate experience, etc. An end-to-end recruitment software process helps take care of each of these tasks efficiently.
The last and most impactful step of recruiting a candidate is onboarding them. While businesses argue about the right amount of time it requires to onboard a candidate, it can last from one day to three months. The best practice considered is to allow a new hire the maximum time to settle in and get used to their new work environment and provide them with the skill development support required throughout this stage. An HRMS can help organisations efficiently carry out each task of this step.
A human resource management system including the end-to-end recruitment process is the powerful tool you require to run smoother recruitment drives at your workplace. They can save time, effort, and the cost required to hire a new employee. Sentrient’s HRMS provides all the above support and more. Contact us for more information today.