Every employee regularly requires a well-designed training program to gain new skills and sharpen their existing ones. The knowledge of employees is one of the most crucial assets of an organisation. Training, often known as the employee learning and development process, allows organisations to grow, along with retaining their employees and reducing the costs of frequent recruitment drives and onboarding new candidates that eventually leave because of a lack of opportunity to grow.
Hosting employee training in workplaces is not an easy task as it involves scheduling staff and trainers. A remote workforce can also make this more complicated. Many factors including employee availability, network connections, time zone differences if remote employees are spread over a vast geographical area, etc. also need to be considered. This blog post discusses the use of an HRMS to host training events for remote workforces. Keep reading to learn more.
Guide to Hosting Training for Remote Workforces Using an HRMS
Survey to find the ideal time
As we know, the remote working scenario is exceptionally different from the in-office work culture. Many organisations have allowed their employees to work at flexible time slots that suit their routines and create a work-life balance. Working from home is also becoming the norm in some workplaces so scheduling in-house training is becoming even more difficult.
Managers need to contact every employee to discuss their availability for training or suggestions for a suitable time. This communication can be achieved using an HRMS with responses being collated to determine the most suitable time for training. Once the time is finalised; announcing and planning of such an event can be easily carried out using the event management system module of an advanced HRMS.
Send automated notifications
Reaching out to employees and planning a training event is one step, ensuring employees attend is another. Although they may have provided you with a preference of time, they might overlook the training time. You must send notifications and reminders of the event to avoid employees missing their training. An HRMS can send automated notifications to employees in the form of emails or messages.
Create rich content and actively involve employees
Either the training is being led by an in-house expert or you are engaging external training professionals. Either way, the quality of the training and its value to your employees can only be governed by the quality of the content. If it’s in-house, ask your experts to create content that focuses more on developing skills or guiding employees about a procedure in detail – don’t include basic content that everyone at your workplace knows already. Employees might drift away from boring training and try multitasking with other work while working remotely. You can also allow for open dialogue during the training or include links and resources that keep employees actively involved in the training.
Measure employee performance
The training can also include surveys to assess the performance and involvement of every employee in the session. Collecting this post-training data is helpful to know how well the participants understood the topics discussed and measure the effectiveness of the training. Future training events can be planned around this data with the aim of improved results. Again, an HRMS allows you to conduct surveys quickly and efficiently.
Collecting employee feedback is also a way to improve future training sessions. Apart from the post-training surveys that provide data on the knowledge acquired by every participant, feedback can provide more insights into what parts of the training were beneficial or not and areas for improvement. A HRMS can send and collect 360-degree feedback which can be utilised to provide insights for data-driven decisions. If participants were unable to attend the whole session due to technical issues, you can also consider allowing them flexible training session times to access the knowledge later. An HRMS allows you to host a wide range of online training material in the cloud to be accessed by authorised users at their convenience.
An HRMS can change the ways businesses carry out their HR processes around training and development. Sentrient’s HRMS includes event management and learning management modules which provides some of the most flexible ways to organise learning events for employees. Contact us today to learn how your organisation can benefit from these features.