Workplace compliance laws require businesses to ensure their employees are trained and aware of non-compliance risks, incidents and reporting procedures. Training can also serve as evidence of the organisation’s commitment to staying compliant with these laws.
Businesses often fail to recognise their role in ensuring workplace compliance, or they don’t implement the required training for their employees. This blog post explains what workplace compliance training is and how a workplace compliance management system can help deploy the right training.
What is compliance training?
Compliance training refers to learning and development programs that are deployed to educate employees on the rules, regulations, laws, policies, and procedures that apply to their role in an organisation. These laws and regulations can both be internal and external. That is, an employee is made aware of the company’s own standards of behaviour and performance, as well as the requirements of the industry, federal government, local government, or international laws.
Workplace compliance training can cover a wide array of topics ranging from bullying, bribery, corruption and fraud, cybersecurity, health and safety, equal employment opportunity, ergonomics, health and wellbeing, and so on.
Why is workplace compliance training important?
Workplace compliance training helps prevent or minimise workplace incidents. Without training, organisations can face non-compliance issues, which can lead to financial penalties. Some other factors why workplace compliance training is important are:
- Train employees to understand their obligations in regard to compliance matters.
- Avoid incidents or violations.
- Setting the behavioural standards expected of an organisation.
How does compliance management software help?
Traditional compliance training was performed face-to-face in physical spaces such as offices where a large number of employees would gather for a training session. This practice was not only difficult to manage, it required more of an investment. Traditional training programs were also a one-time event and required all employees to be present on a given day. Often, this meant employees would not be available on the set training day and would, therefore, not complete the training. Technology has helped address many of these problems.
An online learning management system (LMS) allows employees to undertake training at a time that suits them. Employees are no longer required to travel to training events, and this helps reduce the costs for the company. They can now log in to the system and complete their training within the prescribed time limits. An LMS also helps set clear standards for successfully completing the training, automatically logging completion dates and assessment results, as well as issuing certificates of completion.
A standalone LMS often needs to be integrated with the HRMS or compliance management software to exchange data and information easily. This is where modern and powerful compliance management systems come into play. They offer an integrated learning module that does not require any separate installation or costs. It is a part of the whole package and can be accessed as easily as other features.
Combining employee training management with a compliance management system helps keep all of your compliance requirements in one program. Managers can easily report on the completion of training and other compliance-related processes in one platform.
The costs of implementing a comprehensive compliance management program that encompasses other compliance modules, i.e., policy documentation, can be recovered easily rather than maintaining multiple platforms.
What are the benefits of online compliance training?
Deploying online workplace compliance training can help achieve the following:
- Greater reach of employees (no need for booking face-to-face training sessions)
- Higher employee awareness and completion rates
- Encourages safe, inclusive, and respectful workplaces
- Constant messages that remind employees of the standards and expectations of appropriate behaviour
- Learning is easier to consume and can be completed more efficiently
- Spreads consistent messages across the organisation
- Meets legal workplace compliance training requirements
Providing employee compliance training is an integral part of complying with regulations for many organisations. Sentrient’s workplace compliance management system can help improve compliance requirements and training for businesses across Australia.
If your workplace does not have an effective compliance management platform yet, it is time you contact us at Sentrient. We can help you stay ahead of your compliance requirements.