Effective workforce management strategies include much more than recruitment, onboarding, and performance management. When done right, workforce management also includes allowing your workforce to learn new skills and grow with your organisation.

Traditionally, HR personnel and organisational managers performed all employee management tasks using paper-based documents, spreadsheets, and presumably calculators as the only form of automation. The process was slow and often proved inefficient due to the wastage of valuable time and high costs. To speed things up, these tasks can now be performed using well-crafted online workforce management systems.

A workforce management system can be part of a larger human resource management system and provide support for performing a plethora of processes. The benefits of using the software are aplenty. But you must consider all the relevant criteria before implementing the right system for your organisation. We have listed some of the key workforce management considerations that can help your organisation. Keep reading to learn more.

Key Workforce Management Considerations

 1. Decision making

One of workforce management software’s most important benefits is providing management with detailed and informative reports. These reports are then used to study the patterns in employee activities and predict future trends. For example, if a business process is difficult or takes time to perform, causing a major reason behind employee dissatisfaction, it can be analysed and simplified. Management needs meaningful reports that can allow them to help encourage employee engagement, satisfaction, and retention. Therefore, consider how the new system will provide reports and help with decision-making at the top level of management. 

 2. Responsiveness

Every organisation working in a competitive business requires a quick solution for its requirements. Responsiveness here refers to the system’s ability to cope with rapid and significant changes to shift patterns. Many organisations are still working remotely, and the important question is whether the existing or new HRMS provides timely and efficient workforce management service in this situation. Continuing with a system that has already become obsolete for these demands is not advisable. 

 3. Compliance

Compliance is a keystone in the success of a business. Any organisation cannot move forward without complying with important regulatory guidelines that apply to all businesses in their industry. For example, does the system allow you to follow the guidelines laid in place due to the Covid-19 outbreak? Some human resource management systems provide policies, procedures, and training courses to guide your workforce about the rules they must observe while working from home or office. This is crucial for the health and well-being of every employee. 

 4. Engagement

Organisations are now prone to adapting to new changes in their operations more than ever before. The pandemic has altered the face of every organisational task. Therefore, it is of utmost importance to ensure the new system you implement allows you to drive and manage employee engagement along with adjusting to new changes. The new system must also enable your HR personnel and managers to keep in touch with every employee, guide them when needed, and work towards enhancing their engagement. Because increased employee engagement is directly related to increased employee satisfaction and better growth. 

 5. Efficiency

Deriving higher engagement, following compliance, and producing reports when required are all important aspects of a workforce management process. Another important part is enhancing the efficiency of your workforce, which cannot be done without proper resource management. Workforce management software includes provisions for allocating, recording, and managing all the resources owned by your organisation. These resources can include all the tangible assets of your organisation, such as computer hardware, office premises, vehicles, etc. Planned resource allocation can help boost employee efficiency.

6. Learning and Development

The last and pivotal consideration is to view the role of workforce management software in the employee learning and development process. An efficient system must provide ways for managers to simply enrol employees in new training courses and employees to complete that training. Workforce management software in your workplace must allow your managers to track and manage the need for training for every employee and provide them with required opportunities regularly.


Efficient workforce management can also help bridge the gap between a mediocre and a successful business. To be among the top players in your industry, you must implement technology that helps you grow further. Sentrient’s HR management system contains powerful workflows to ensure all employee management processes are carried out smoothly along with reducing time and costs. Contact us today to learn how our state-of-the-art HRMS solution can help your organisation.