Candidate Tracking System

A candidate tracking system (CTS) is an advanced software solution designed to help businesses across New Zealand and Australia streamline their recruitment and hire top talent effortlessly. It serves as an end-to-end tool that centralises candidate information, automates resume screening, and simplifies the entire hiring journey from application to onboarding. By using a CTS, companies can modernise their recruitment processes, improve collaboration between hiring managers, and ensure a smooth, professional experience for every applicant.

A powerful candidate tracking system enhances hiring by eliminating time-consuming manual tasks, such as resume screening and managing scattered data, that often slow down the recruitment cycle. By centralising applicant records and providing automated screening workflows, the software allows HR teams to make faster, more informed decisions based on actionable insights. This efficiency not only reduces the time-to-hire but also ensures transparency and consistency at every stage of the recruitment journey.

Advanced candidate tracking software offers a comprehensive suite of features, including automated resume collection and shortlisting, communication workflows, and intelligent search and filtering tools. It also integrates directly with careers pages and job boards to automatically capture applications and generate candidate records. Furthermore, these systems provide data-driven recruitment insights and advanced reporting tools that enable hiring teams to identify the best-fit candidates more effectively.

The software helps shortlist the best-fit candidates by leveraging intelligent automation and advanced reporting to filter applicants based on specific hiring criteria. With all resumes and data stored in a single, centralised system, hiring managers can analyse screening responses and customise application forms to capture the most relevant details. This collaborative environment ensures that the most suitable talent is identified quickly, significantly improving the overall quality of the hire.

Yes, a candidate tracking system eliminates the back-and-forth typical of booking interviews by syncing the calendars of both interviewers and candidates. The software sends automated notifications and reminders to all parties, ensuring that the schedule remains up-to-date and transparent. Additionally, it provides a central location for hiring managers to store interview feedback and evaluation tasks, making the transition from interview to decision-making seamless.

Candidate tracking software features automated communication workflows that keep applicants engaged and informed throughout the process. This includes computerised notifications for application status updates and interview reminders, which help maintain a professional image and improve the candidate experience. By automating these touchpoints, HR teams can ensure consistent communication without the manual effort of sending individual emails for every stage of the journey.

Automation in resume screening allows the system to automatically capture applications from careers pages and manual entries, then shortlist them based on predefined role requirements. This removes the burden of manual screening from HR teams, allowing them to focus on high-priority candidates who meet the specific criteria of the role. Automated screening not only saves time but also reduces the risk of human error or delayed responses that could lead to the loss of top talent.

The software simplifies onboarding by automating document collection, follow-up communications, and welcome messages once a successful applicant is chosen. A key benefit is the ability to convert successful candidates directly into employees within the system, ensuring that their data flows seamlessly into the next phase of the employee lifecycle. This automation provides a seamless transition for new hires and maintains a high level of professionalism for the company.

In a competitive job market, providing a positive candidate experience is essential for securing top talent. A CTS achieves this by ensuring clear and timely communication. By reducing delays in screening and scheduling and providing a streamlined application process via integrated careers pages, the software shows candidates that the company is organised and professional. A faster and more transparent hiring process makes the company more attractive to high-quality candidates.

Yes, the candidate tracking system is designed to support businesses of all sizes across various industries, offering scalable features such as role-based permissions and customizable application forms. Whether a company needs to manage a small volume of specialised roles or a high volume of general applications, the software provides the necessary tools to centralise data and improve recruitment performance. With over a decade of experience in HRMS and compliance, solutions like Sentrient’s are trusted to help businesses modernise their hiring.