Let’s be honest. Managing HR policies and procedures can feel like a mountain of paperwork. Maintaining compliance, ensuring employees are in the loop, and staying organised is tough. The good news? The right policy management software can take all that stress away.

Think of it as a digital HR assistant. This guide reviews some of the best HR policy management software available. We’ve handpicked solutions that can automate processes, centralise all your documents, and keep everyone on the same page.

Let’s dive in.

1. Sentrient – Policy Management Software

Ever felt like you’re doing compliance paperwork with one hand tied behind your back? Sentrient is here to help, especially if you’re in Australia or New Zealand. With over a decade of experience, this platform is like a trusted advisor, simplifying the entire HR policy journey from start to finish.

What We Love:

  • Custom-built policies: You can create and tweak policies to fit your company like a glove.
  • Set and forget it: Automatically assign policies to individuals or teams.
  • Real-time insights: See who’s completed a policy and who hasn’t with live updates.
  • Onboarding made easy: Getting new hires up to speed with your policies is a breeze.
  • Reports at a glance: Get easy-to-read charts and reports. No more digging through spreadsheets!
  • Work from anywhere: The mobile-friendly design lets you manage things on the go.

The Downside:

  • It’s mainly for Australia and New Zealand, so it might not fit global businesses.
  • They don’t show pricing on their site. You’ll need to ask for a quote.

Who’s it for?

  • If you’re an Australian or New Zealand business, big or small, and need a tool that lives and breathes local compliance, Sentrient is an excellent choice.

2. Happy HR – HR Policy Management Software

As the name suggests, Happy HR wants to make HR less of a headache. This cloud-based software is a go-to for many Australian businesses. It’s all about making compliance easy and allowing employees to access policies.

What We Love:

  • It plays well with others: It integrates with all your other HR tools, from payroll to timesheets.
  • Onboarding made easy: Getting new hires up to speed with your policies is a breeze.
  • Self-service for staff: Employees can read and acknowledge policies independently.
  • Expert support: They have a professional HR team ready to help.

The Downside:

  • Similar to Sentrient, it’s focused on the Australian market.
  • You have to request a demo to get pricing info.

Who’s it for?

  • Perfect for Australian small-to-medium businesses that want an all-in-one HR solution.

3. WorkIT – Policy Management Software

Need to get up and running fast? WorkIT is your answer. This Australian-based software is all about speed and flexibility. Whether you’re a small startup or a massive corporation, WorkIT can adapt to your unique needs without a fuss.

What We Love:

  • Quick setup: You can be live in minutes, not days or weeks.
  • Super flexible: It’s made to fit your specific business processes.
  • Grows with you: It scales from small teams to huge organisations without a hitch.

The Downside:

  • They’re a bit light on specific feature details online.
  • You have to ask for a price.

Who’s it for?

  • If you want a no-fuss, highly customisable policy management tool that can be implemented fast, give WorkIT a look.

4. Diligent – Simplify Policy Management

When it comes to governance, risk, and compliance, Diligent is a global powerhouse. This tool is used by over 700,000 directors worldwide and is in the big leagues. It’s not just a policy manager; it’s a complete governance platform for large enterprises.

What We Love:

  • Fort Knox security: Built with top-tier security standards like ISO/IEC 27001.
  • Total control: Advanced version control lets you track every change.
  • Smart workflows: Create custom approval and review processes.
  • Test for understanding: You can create quizzes to ensure employees get the policies.

The Downside:

  • This might be overkill (and pricey!) for a smaller company.
  • The extensive features mean there’s a learning curve.

Who’s it for?

  • Large enterprises and organisations with complex governance needs will find Diligent an invaluable partner.

5. Workiva – Policy Management Software

Workiva is where HR policy meets the future. With powerful AI and automation, this platform is for companies that want to connect everything, HR, finance, sustainability, and risk management into one ecosystem.

What We Love:

  • AI-powered: Use advanced AI to help create and manage policies.
  • Everything is connected: It links your HR policies to your financial reports and sustainability goals.
  • Built for big teams: Unlimited users and great for global collaboration.

The Downside:

  • The price tag is likely high for all these features.
  • It might be too much for a company just looking for a simple policy tool.

Who’s it for?

  • Large, complex organisations who need an integrated policy, GRC, and financial reporting solution.

6. RiskWatch – Experience Effortless Policy Management

RiskWatch is all about alleviating the stress of policy approvals. This software is designed to automate the entire process, so you won’t have to chase people for signatures or approvals again.

What We Love:

  • Automatic workflows: Set up a streamlined process for reviews and approvals.
  • Clear visibility: The dashboard lets you see who’s read what, and who’s still on your to-do list.
  • Easy cloning: Have a policy you need to modify for a new department? Just clone it and make quick changes.

The Downside:

  • Information on their website is limited. You’ll need to contact them for details.
  • Pricing isn’t public.

Who’s it for?

  • Companies that need a strong focus on risk management and want to automate their policy approval workflows.

7. Riskonnect – Policy Management

Want a policy tool that helps you be a more responsible company? Riskonnect combines policy management with a strong focus on ESG (Environmental, Social, and Governance). It’s designed to help you digitise your processes and hit your sustainability goals.

What We Love:

  • Centralised hub: One source for all your policies, so no one gets confused.
  • A greener way: The digital-first approach helps reduce your environmental impact.
  • Policy training: You can even create quizzes to test employee understanding.

The Downside:

  • It’s an enterprise-level tool that could benefit smaller companies.
  • Pricing isn’t transparent.

Who’s it for?

  • Medium to large organisations who are firmly committed to risk management and ESG initiatives.

8. ReadiNow – A Complete Solution for Policy Management

If you’re in Australia and need an easy-to-customise tool, ReadiNow is worth a look. This “no-code” platform lets you build exactly what you need without a tech expert. It’s also specifically designed to help companies meet strict Australian regulatory requirements.

What We Love:

  • No coding needed: Anyone can design and build workflows with a simple drag-and-drop tool.
  • Strong Australian focus: Perfect for companies that need to comply with specific local rules.
  • Executive insights: The dashboard gives you a live look at policy management.

The Downside:

  • Primarily for the Australian market.
  • Even with no-code, customisation can still take some time.

Who’s it for?

  • Australian companies, especially those in regulated industries, who want a flexible, customisable solution.

9. Corethix – Policy Management Software

Corethix is an Australian-based platform that ensures employees read and acknowledge your policies. It’s perfect for any size company and uses video and quizzes to keep everyone engaged.

What We Love:

  • Designed for everyone: Whether you have 10 employees or 1,000, it works for you.
  • Acknowledgement tracking: It’s easy to track who has acknowledged what.
  • Engaging content: You can link videos to policies to make them more interesting.

The Downside:

  • Not much info on pricing is available online.
  • Again, this one is focused on the Australian market.

Who’s it for?

  • Australian organisations of any size that need a reliable way to track policy verification and want to use multimedia to engage employees.

10. ConvergePoint – Policy Management Software

Are you already a big fan of Microsoft 365? ConvergePoint will feel right at home. Built on SharePoint Online, this software fits seamlessly into your existing Microsoft environment, so learning a whole new system is unnecessary.

What We Love:

  • Plays nice with your tech: It integrates natively with Microsoft Teams, Office 365, and more.
  • Familiar feel: The interface looks and feels just like the Microsoft tools you already use.
  • Scalable: It grows with your company, using a platform you already trust.

The Downside:

  • You must be using Microsoft 365 and SharePoint Online.
  • Pricing is tied to your Microsoft licensing.

Who’s it for?

  • Companies deeply integrated into the Microsoft ecosystem who want a policy tool that fits in perfectly.

Final Thoughts

Choosing the right software is a big decision, but it doesn’t have to be overwhelming.

  • For our Aussie and Kiwi friends: Check out Sentrient, Happy HR, WorkIT, ReadiNow, and Corethix for their local expertise.
  • For the big players: Diligent, Workiva, and Riskonnect offer robust, enterprise-level solutions.
  • If you live and breathe Microsoft: ConvergePoint is a no-brainer.
  • If you need to streamline approvals: RiskWatch is your best bet.

Before you make a final choice, do yourself a favour: ask for a demo or a free trial. Getting your hands on the software is the best way to know if it’s the right fit. It’s about finding the tool that makes your life easier, not more complicated.

A Few Questions You Might Have

1. What exactly is HR policy management software?

It’s a digital platform that helps you manage all your company policies from creating them to getting employees to sign off. It’s a one-stop shop for everything policy-related.

2. Why would I need this?

Simply put, it makes you more efficient, complies with laws, and reduces risk. Instead of endless emails and paper files, you get a system that automates the processes, tracks everything, and keeps all your policies in one place.

3. How does it help with compliance?

It creates a clear paper trail of everything. It tracks every change, records every employee’s acknowledgment, and sends automated reminders. This is a lifesaver during an audit or a legal review.

4. What should I look for?

Look for features like easy policy creation, automated workflows, reporting dashboards, and mobile access. Also, consider whether it integrates with your current systems. Ultimately, the best features for your company depend on its size and specific needs.

5. How much does it cost?

Pricing is all over the place. Some simple tools for small businesses might be just a few dollars per user per month. Larger, more complex solutions will cost a lot more. The best advice is to ask for a custom quote from the vendors you’re considering.

6. Can it work with my current HR software?

Most modern platforms are designed to integrate with other HR systems. Double-check with the vendor to see if it’s compatible with what you already use.

7. How long does it take to get set up?

It can take as little as a few minutes to build a simple cloud-based system or several weeks to build a big, enterprise-level platform that requires many customisations. It depends on your company’s size and the complexity of your policies.

8. Is training a must?

Even though many of these tools are user-friendly, a little training can go a long way. A quick session for employees and a more in-depth one for administrators will help ensure everyone gets the most out of the new system.

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