A records management system is a centralised platform that enables organisations to securely store, manage, track, and audit business and employee records. Sentrient’s records management system helps organisations meet regulatory compliance obligations, reduce risk, and maintain accurate, audit-ready records across the entire employee lifecycle.
One System. Every Record. Total Control.
Records Management System
Manage your organisation’s critical documentation and regulatory compliance obligations with Sentrient’s trusted records management system, used by businesses across Australia and NZ. Stay audit-ready, minimise risk, and maintain full control with automated expiry notifications, streamlined sign-offs, and centralised employee records – all in one secure, compliant records management software solution.
End-to-End Records Management Solution
All-In-One Employee Records Management System Software
Looking for a more innovative, efficient, and effective way to manage staff documentation and compliance records? Discover why businesses of all sizes trust Sentrient’s all-in-one records management software. Sentrient’s powerful, all-in-one system is designed to help you streamline compliance processes, simplify record-keeping, and confidently manage governance across your organisation.
With features like self-service uploads, real-time expiry monitoring, and automated escalation tools, Sentrient’s records software solution empowers you to identify and address compliance gaps before they become critical. It provides an all-in-one approach to managing employee compliance records, ensuring that your organisation stays compliant, minimises liabilities, and operates efficiently.
Maintain Compliance Across Your Organisation
- Maintain all types of compliance records, including checks, learning, and qualifications.
- Automate notifications for when compliance is ending to prevent lapses.
- Escalate non-compliance issues to managers and administrators in real time.
- Integrate a clear structure and consistent approach to records management across all departments.
Manage Records Smarter, Faster, and More Effectively
- Utilise self-service tools that allow staff to add their own records, data, and electronic files.
- Make faster, more informed decisions through enhanced analytics and simplified compliance tracking.
- Boost your organisation’s governance with scalable tools built for accuracy and transparency.
Expert Driven Training and Records Management Software
- Prevent non-compliance before it disrupts operations with automated expiry alerts and email logs.
- Meet compliance obligations effortlessly with built-in audit trails and intuitive reporting tools.
- Empower your people with the training and systems they need to stay compliant 24/7.
Trusted by 600+ Australian Businesses
Across industries, Sentrient is the name Australian organisations trust for a reliable records management system. Our reputation is built on delivering results and providing compliance and peace of mind. Join the professionals from some of Australia's most respected brands who rely on Sentrient’s records management software to manage uncertainty confidently.
Key Features of Our
Records Management System
Take complete control of documentation with features designed for real-world needs: Sentrient’s employee records management software offers a comprehensive suite of tools to address the complexities of modern business environments. Focusing on practical, user-friendly solutions, our system helps you manage records proactively.
Self-Service Records Portal
Effortlessly let employees create records and upload documents, so you can easily track and validate compliance. Gain a deeper understanding of your workforce status and address gaps proactively.
Automated Expiry Notifications
Assign clear accountability for renewals and ensure team members and managers are notified of upcoming deadlines. This fosters a proactive approach to compliance and improves workplace efficiency.
Real-Time Reporting and Dashboards
Access real-time data visualisations and ready-made reports that provide up-to-the-minute insights on compliance status. This helps you make more informed, data-driven decisions to safeguard your organisation’s success.
Comprehensive Record Maintenance
The Sentrient online records management software allows you to maintain a wide range of essential business and employee data.
- Staff can add data, images, and electronic files directly.
- Administrator validation process ensures all records meet standards.
- Users can update records immediately at the point of expiry.
- Enable 24/7 visibility for employees to view their own records.
- Ensure accurate documentation of all staff credentials for future audits.
- Automated notifications are sent when compliance is ending.
- Escalation for non-compliance to ensure issues are resolved.
- Manager and administrator notifications for team oversight.
- Maintain a detailed notification email log for transparency.
- Act before a record becomes non-compliant to minimise business risk.
- Tailored dashboards for Users, Managers, and Administrators.
- Record summary and status reports for high-level oversight.
- Individual record reports for granular compliance tracking.
- Use ready-made reporting as a core part of your GRC framework.
- Stay agile by continuously reviewing real-time compliance indicators.
- Checks: Record induction, police, visa, WHS, and working with children checks.
- Learning: Track internal/external events, informal training, and professional development.
- Licenses: Manage driver licenses, RSA, white cards, and first aid certificates.
- Memberships: Track professional associations and accreditations for all staff.
- Qualifications: Maintain secondary, tertiary, and vocational certification records.
- Reports: Centralise asset, audit, board, and work health and safety reports.
80%
of compliance violations
could be prevented through automation and better record controls rather than manual processes, underscoring how technology-driven records management systems boost accuracy and reduce risk exposure.
67%
of Australian and New Zealand businesses
report increased scrutiny from regulators, making accurate, centralised records essential for demonstrating compliance.
35%
of organisations
report compliance and regulatory challenges as one of the most significant threats to business growth, highlighting the importance of effective records management and compliance-tracking systems.
Why Choose Our Records Management System?
Sentrient’s records management system is trusted, reliable and future-driven workplace compliance software.
- End-to-End Record Management: Manage the full lifecycle of every record from creation and classification to expiry tracking, sign‑off, and audit.
- User-Friendly Experience: Enable self-service to create a proactive, compliance-focused culture.
- Customisable: Align record categories, workflows, and permissions with your organisational structure and governance requirements.
- Scalable for Any Organisation: Designed to support small teams through to complex enterprise environments without compromising performance.
- Local, Reliable Support: Access expert assistance from a team that understands the regulatory landscape across Australia and New Zealand.
Manage records and secure your business with Sentrient
Sentrient’s records management system protects your business by building a solid foundation for compliance, governance, and growth. Schedule a demo now and discover how our industry-leading system can help you drive sustainable success across your organisation.
Are you ready to secure your business and drive sustainable growth?
Checks
Learning
Licenses
Memberships
Qualifications
Reports
Compliance
Audit
What people say
Having a platform that can fulfil our compliance records management, as well as our ongoing training and policy management, all in the one place, is very helpful, and the automation rules mean that we can walk away knowing that staff members will get the training when they need it.
Alison Forrest
People and Culture Manager
Australian Export Grains Innovation Centre
Integrates Seamlessly with Apps You Love…
Integrate our records management system with the tools you already use to streamline your workflow.
Whatever your challenge, we can tackle it.
With our trusted records management system, we’ve empowered over 600 businesses across Australia and New Zealand, making compliance and governance easier than ever.
Frequently Asked Questions (FAQs)
How does records management system software support compliance?
Records management system software automates key compliance processes, including expiry tracking, notifications, escalations, and audit trails. This ensures critical records, such as licences, qualifications, and compliance checks, remain up to date, helping organisations prevent lapses and demonstrate compliance to regulators.
What types of records can Sentrient’s records management software manage?
Sentrient’s records management software supports a wide range of employee and business records, including:
- Compliance checks (police, visa, WHS, working with children)
- Learning and training records
- Licences and certifications
- Professional memberships and accreditations
- Qualifications (secondary, tertiary, vocational)
- Governance and operational reports such as audits, board reports, and WHS documentation
Is Sentrient an all-in-one records management system?
Yes. Sentrient provides an end-to-end, all-in-one records management system that manages the full lifecycle of records from creation and upload through to validation, expiry tracking, sign-off, and audit reporting, all within a single secure platform.
Can employees upload and manage their own records?
Yes. The system includes a self-service records portal that allows employees to upload documents, data, and images at any time. Administrators can validate records to ensure accuracy, giving organisations greater control while reducing administrative workload.
How does the system handle expiry tracking and notifications?
Sentrient’s records management system software uses automated expiry notifications to alert employees, managers, and administrators when records are nearing expiry or become non-compliant. Escalation workflows ensure issues are addressed quickly before they pose a compliance risk.
Does the records management software provide real-time reporting?
Yes. The system includes real-time dashboards and ready-made reports that provide instant visibility into compliance status across your organisation. Reporting is available at the user, manager, and administrator levels to support informed decision-making and governance oversight.
Can the records management system be customised?
Absolutely. Sentrient’s records management system can be customised to align with your organisational structure, record categories, workflows, permissions, and governance requirements. This flexibility ensures the software supports your unique compliance needs.
Is Sentrient suitable for small businesses and large enterprises?
Yes. The records management system is scalable and designed to support organisations of all sizes, from small teams to complex enterprise environments, without compromising performance, security, or usability.
How does records management software improve governance and risk management?
By centralising records, automating controls, and standardising compliance processes, records management software reduces reliance on manual tracking and inconsistent record-keeping. This improves transparency, strengthens governance, and significantly lowers regulatory and operational risk.
Is Sentrient’s records management system compliant with Australian and New Zealand regulations?
Yes. Sentrient’s records management system is built for the regulatory environment across Australia and New Zealand, helping organisations meet obligations related to Fair Work, WHS, privacy, and industry-specific compliance requirements.
What support is available with Sentrient’s records management software?
Sentrient provides local, expert support from a team that understands compliance and governance requirements across Australia and New Zealand. Ongoing support ensures your organisation maximises the value of its records management system.
