It goes without saying that the COVID-19 pandemic has changed the way we manage work and employees. The human resource management and workplace compliance management functions have become more challenging than ever before. Transitioning to and from the remote working model has not been easy for some organisations given they did not have any such policies in place.
When businesses start returning to the office, local and federal laws require them to follow certain guidelines to safeguard their workplaces against the spread of the COVID-19 virus. In this article, we discuss how small and medium scale businesses can comply with these laws using a It goes without saying that the COVID-19 pandemic has changed the way we manage work and employees. The human resource management and workplace compliance management functions have become more challenging than ever before. Transitioning to and from the remote working model has not been easy for some organisations given they did not have any such policies in place.
When businesses start returning to the office, local and federal laws require them to follow certain guidelines to safeguard their workplaces against the spread of the COVID-19 virus. In this article, we discuss how small and medium scale businesses can comply with these laws using a COVID-19 management software.
What is COVID-19 compliance?
After the outbreak of the COVID-19 pandemic, the government health department laid out a set of rules and regulations that need to be complied with by every individual and business. It includes obligations for businesses to educate their employees and spread more awareness to help keep them safe, report any incidents of infection in their workplaces, and record all the steps taken to reduce the spread of COVID-19 across their organisation.
Hence, COVID-19 compliance is the accumulation of all actions and behaviours to follow the regulatory obligations at the workplace and for remote working teams.
What is a COVID-19 compliance management system?
A COVID-19 compliance management system is the technological solution that helps easily conduct tasks in line with COVID-19 regulations.
The COVID-19 compliance guidelines will change frequently. Given the spread of this infection is an unprecedented event, authorities and medical facilities are discovering new information almost every day. This translates to frequently changing regulations. An integrated COVID-19 compliance management system can equip you to comply with these dynamic regulations.
What are the important components of a COVID-19 management system?
The important functions of a COVID-19 management system that help enable COVID-19 compliance include:
COVID-19 vaccinations management
COVID-19 vaccinations have proven useful in reducing the effects of the virus, and governments across the globe encourage their citizens to have them. Some regulations also dictate the opportunity to travel and return to work for citizens based on their vaccination status. With a COVID-19 vaccination management module, you can record and process the details such as the type, date, and the number of doses of vaccines taken by your employees.
COVID-19 testing management
A diagnosis of the COVID-19 infection is an important part of the action plan to safeguard employees against it. Regulations may also require all employees to undergo COVID-19 testing before returning to work or in the case of travel outside their district/state/country especially in or near Tier 1/2/3/4 hotspots. Keeping track of all of those who have been tested for COVID-19 and the details of those tests becomes easier with a COVID-19 management system. It also enables simpler and faster reporting of this data.
COVID-19 policies management
A robust foundation of COVID management policies can help simplify the process of COVID management in the workplace. These policies serve as the guidelines to convey the practices that must be followed to keep your workplace safe. Every employee can know their role and responsibility in the fight against the pandemic. A Covid-19 management system provides businesses with features to easily create and roll out Covid-19 policies across their workplaces. They can be made available to every staff member and all stakeholders that engage with your business.
COVID-19 surveys management
As with all surveys, COVID-19 surveys help gather valuable feedback from your employees. You may enquire about their COVID test status, symptoms and physical health, awareness about the spread of the infection, the precautionary measures they follow, willingness to return to work in the case of remote working employees, how the pandemic has affected their mental health, etc. A Covid-19 smart management system allows you to create and deploy relevant surveys including a wide range of types of questions. This information can help you devise meaningful and smart COVID management strategies.
COVID-19 reports management
Reports help management and board members make informed decisions and build powerful COVID-19 management strategies. It further helps to have a tool that also creates meaningful reports as and when required by auditors to demonstrate the Covid-19 management in your organisation. A COVID-19 reporting system helps create and share informative reports on the go. Authorised users can download and share these reports in required formats such as XLS, CSV, and PDF.
How can COVID-Safe streamline COVID-19 compliance?
COVID-Safe is the most recent online COVID compliance software launched by Sentrient to help small and medium businesses comply with COVID-19 regulation guidelines. It harbours an all-encompassing dashboard that enables easy system navigation to save time.
COVID-Safe is easy to implement and easier to use. It offers all the above-mentioned features and more to eventually help demonstrate that your organisation is taking all the reasonable steps to comply with regulatory obligations.
Recording, accessing, and reporting all COVID-19 related data and information with just a few clicks helps make compliance audits simpler and less stressful. With the COVID-Safe reporting system, your organisation can be ready for a COVID-19 compliance audit in no time.
Managing workplace COVID-19 compliance can be a demanding task without the appropriate software at your disposal. This may in turn elevate the risk of your employees transmitting or catching the infection at the workplace. If you are a small or medium business in Australia, or any part of the world, looking for advanced technology to help ease this situation, contact Sentrient today! We would be delighted to explain how COVID-Safe can help take away the pain of compliance through a free demo.