Operating a business in Australia involves managing various responsibilities, including maintaining accurate records of company policies.
Whether you’re a growing startup or an established manufacturing company, the challenge remains the same:
How do you create, manage, and enforce policies effectively whilst ensuring everyone in your organisation actually follows them?
Modern policy management software has revolutionised how businesses handle their internal processes, compliance requirements, and employee training. These digital solutions don’t just store your policies, they transform them into living, breathing parts of your company culture.
This comprehensive guide will walk you through the top 7 policy management software solutions that are making waves among Australian businesses in 2025.
What is Policy Management Software?
Policy management software helps you create, store, distribute, and track your company policies more effectively than traditional methods ever could.
But it goes much deeper than simple document storage. These platforms transform static policy documents into interactive, trackable resources that actually engage your employees and ensure compliance across your entire organisation.
When you implement policy management software, you’re essentially creating a living library of your company’s rules, procedures, and guidelines.
Your employees can access the most current versions of policies anytime, anywhere, without having to hunt through their emails or bother HR with questions about what’s actually current. The software automatically ensures everyone’s looking at the same, up-to-date information.
The best part? It can help track engagement and compliance. You can see who’s read which policies, when they acknowledged them, and whether they’ve completed any required training or assessments.
This level of visibility is invaluable for Australian businesses that need to demonstrate compliance with workplace safety regulations, privacy laws, or industry-specific requirements.
7 Best Policy Management Software in Australia
After extensive research and analysis of the Australian market, we’ve identified the top 7 policy management software solutions that are making a real difference for businesses across the country.
1 – Sentrient
When it comes to policy management software specifically designed for Australian businesses, Sentrient stands head and shoulders above the competition.
As Australia’s most reliable HR software solution for small and medium businesses as well as larger organisations, Sentrient includes Compliance Solutions and GRC Software as part of a broader HR software offering.
What makes Sentrient truly exceptional is its deep understanding of the Australian regulatory industry.
With over a decade of experience and expertise in offering HRMS and compliance solutions in New Zealand and Australian industries, Sentrient can be your ideal partner for navigating the complexities of your workplace regulations and promoting an inclusive work environment.
The platform includes a suite of legally endorsed Australian compliance training courses and policy templates designed to meet local regulations.
Key Features
- Pre-loaded, legally endorsed Australian compliance training courses
- Policy and procedure builder with HR templates
- Automated compliance training and policy sign-off
- Records management and incident reporting system
- Whistleblowing and breach register functionality
- Real-time compliance reporting and analytics
- Integration with existing HR systems
- Automated workflow rules and notifications
- Audit-ready reports and compliance documentation
- Multi-language policy distribution capabilities
- Version control and approval workflows
2 – DocTract
DocTract is a cloud-based policy management software that leverages AI technology to analyse content and deliver instant answers from your documents, improving efficiency while enhancing accessibility.
The platform has gained recognition for its user-friendly approach and innovative features that make policy management more intuitive.
After evaluating multiple leading policy management software solutions based on reviews, DocTract emerges as a strong contender with standout performance across key criteria such as features, ease of use, integration capabilities, customer support, and pricing.
The software offers AI-powered natural language search capabilities, allowing users to ask questions in plain English and get direct answers rather than just document links.
Key Features
- AI-powered natural language search and instant answers
- Seamless Microsoft Word and Google Docs integration
- Automated policy creation and approval workflows
- Version control with complete revision history
- Electronic signatures and evidence tracking
- Public portal for external policy sharing
- Advanced collaboration tools with real-time editing
- Compliance tracking and automated notifications
- Customisable approval workflows
- Mobile-responsive design for all devices
3 – PowerDMS
PowerDMS is a comprehensive policy and compliance management platform specifically designed for public safety, healthcare, and government workflows, though it serves various industries.
It comes pre-configured for compliance, risk management, and legal defence, with features such as policy verification, early intervention, and shift scheduling ready to use out of the box.
The platform is particularly strong in industries that require rigorous documentation and audit trails.
PowerDMS creates a connection between your policies, training, accreditation, field training, and internal affairs investigations, making it ideal for organisations with complex compliance requirements.
Key Features
- Automated policy distribution and tracking
- Electronic signature collection and management
- Integration with Microsoft Office and Google Drive
- Real-time policy acknowledgement monitoring
- Automated email reports and dashboard tracking
- Side-by-side document comparison tools
- Public-facing policy portal capabilities
- Mobile policy delivery to employee devices
- Collaborative document review and approval
- Comprehensive audit trails and version control
4 – LogicGate
LogicGate provides industry-leading Governance, Risk, and Compliance (GRC) software solutions that streamline and automate processes, with policy management as part of their broader Risk Cloud platform.
The platform automates policy updates and notifications with tools your team uses every day to ensure compliance with your organisation’s policies, procedures, standards, and guidelines.
LogicGate’s strength lies in its integration capabilities and enterprise-level features. It can automatically generate new policies with Risk Cloud’s OpenAI integration, then accelerate approval with built-in workflows that notify reviewers.
Key Features
- AI-powered policy generation with OpenAI integration
- No-code workflow configuration and automation
- Integration with Google Drive and Microsoft 365
- Automated policy acknowledgement and compliance tracking
- Real-time reporting and compliance dashboards
- Customisable approval workflows and notifications
- Document repository with revision history
- Risk-based policy management capabilities
- Enterprise-grade security and compliance features
- API integrations with existing business tools
5 – PolicyHub
PolicyHub is a best-in-class policy management solution relied upon by enterprises to simplify the management, communication, and digital audit trail of policies and procedures.
The platform automates the development, communication, training, and auditing of policies and procedures to help organisations streamline complexities and build ethical and defensible compliance programs.
PolicyHub is particularly well-suited for businesses in financial services, IT, manufacturing, retail, insurance, energy, utilities, pharmaceuticals, and legal industries.
The software offers strong workflow automation and knowledge assessment capabilities.
Key Features
- Point-and-click policy creation interface
- Automated knowledge assessments and testing
- Intelligent policy distribution to the right stakeholders
- Standard policy templates for quick deployment
- Automated approval pipelines and workflows
- Full-text search functionality across all policies
- Complete audit trail and reporting capabilities
- Integration with Microsoft Office applications
- Employee evidence and compliance tracking
- Centralised governance library and repository
6 – Onspring
Onspring is a cloud-based GRC automation platform that helps streamline business processes, with policy management as part of its comprehensive governance suite.
The platform promises 70% time savings by managing full policy lifecycles, from authoring to approvals to evidence to exceptions.
Onspring’s policy management solution automates your entire policy acknowledgment and compliance process, sharing the right policies with the right employees at the right time – every time. The platform is known for its flexibility and no-code configuration capabilities.
Key Features
- No-code policy workflow configuration
- Automated policy creation and approval processes
- Integration with SharePoint and document repositories
- Policy evidence without user registration requirements
- Hierarchical policy reporting and tracking
- API integrations with existing business systems
- Real-time compliance reporting and dashboards
- Automated notifications and reminder systems
- Version control and document management
- Customisable user roles and permissions
7 – StandardFusion
StandardFusion is more than policy management software; it’s a comprehensive GRC ecosystem that integrates every aspect of Governance, Risk, and Compliance.
The platform features an in-app document editor and automated approval workflows, reducing delays and ensuring compliance with ease.
StandardFusion’s policy management module includes multiple features, including an in-app document editor, version tracking, approval management, acknowledgement tracking, and new reporting capabilities.
The platform is designed to scale with growing organisations and adapt to their changing needs.
Key Features
- In-browser document editor for seamless policy creation
- Automated approval workflows and management
- Real-time version tracking and control
- Policy acknowledgement and compliance monitoring
- Advanced reporting capabilities and analytics
- Integration with multiple compliance frameworks
- Centralised policy repository and access control
- Automated task assignments and reminders
- Customisable notification systems
- Draft policy preparation and review capabilities
Choose Sentrient for End-to-End Policy Management for Your Australian Business
After reviewing all seven policy management solutions, the choice for Australian businesses is clear:
Sentrient offers the most comprehensive, locally focused, and results-driven platform available in the market today.
While other solutions may excel in specific areas, only Sentrient combines deep Australian regulatory expertise with lightning-fast implementation and proven results that speak for themselves.
Sentrient ticks every one of these boxes and more. With over a decade of experience serving Australian and New Zealand businesses, they’ve built their platform specifically around the challenges you face every day.
The fact that it can be deployed in minutes rather than months means you’re not paying for a solution that sits unused while your compliance risks continue to grow.
Ready to Transform Your Policy Management?
Contact us today for your free demonstration and discover how Sentrient can revolutionise your policy management in minutes, not months.
FAQs
1) How long does it take to implement policy management software?
Implementation timelines vary significantly between providers. Most single-product implementations are completed in 90 days or less, though more complex systems or multi-product purchases may take longer. However, Sentrient stands out with implementation in just minutes rather than months. The platform can be deployed without complex system configurations, allowing you to start seeing benefits immediately rather than waiting through lengthy setup periods.
2) What are the main benefits of using policy management software?
Policy management software provides several key benefits: improved compliance through automated reminders and dynamic updates, significant time savings by reducing manual tasks, and enhanced transparency through real-time analytics and centralised storage. Additionally, it minimises risks across your organisation, improves accountability through audit trails and digital evidence, and automates workflow processes to eliminate duplicate efforts in policy creation and review.
3) Is policy management software easy to use for employees?
The ease of use varies by software, but many offer intuitive interfaces designed to support all skill levels, featuring drag-and-drop functionality and customisable dashboards. Sentrient specifically excels in this area with its user-friendly design that requires no end-user training. The platform’s intuitive interface means your team can start using it effectively from day one, without the learning curve associated with more complex enterprise solutions.
4) What key features should I look for in policy management software?
Essential features include: centralised policy storage and management, automated approval workflows, version control and audit trails, electronic signature and verification capabilities, real-time reporting and analytics, mobile accessibility, and integration with existing business systems. For Australian businesses specifically, look for locally-endorsed compliance content, understanding of Australian regulations, and pre-built templates that meet local legal requirements – features that Sentrient provides as standard.
