Businesses of all sizes require a set of rules to manage their employees, business processes, and workplaces. HR policies and procedures are the tools that help businesses link their goals and the process of human resource management. They are an irreplaceable part of employee management, and companies that do not have proper HR policies and procedures often face inefficient employee management.
Let’s learn how a human resource management system can help companies enhance the management of their HR policies and procedures.
What are HR policies and procedures?
HR policies and procedures govern how a company manages its employees. They help organisations document the standards of workplace behaviour, work performance, and safety that are expected from employees. All employees must abide by these standards while they are employed at an organisation.
HR policies and procedures also help convey the steps to be taken when a policy is violated. They can simply be viewed as the rule book governing an organisation’s workforce.
Types of HR policies
HR policies are related to every aspect of an organisation and apply to all employees. The main types of HR policies include (and are not limited to):
- Workplace health and safety
- Workplace behaviour
- Security of company property
- Work and performance
Some examples of HR policies include:
- Sexual harassment policy
- Anti-bullying and harassment policy
- Attendance and absenteeism policy
- Code of conduct policy
- Cybersecurity policy
- Dress code policy
- Environmental policy
- Equal employment opportunity policy
- Grievance handling policy
- Performance improvement policy, and so on.
The role of an HRMS in managing HR policies and procedures
An HRMS allows automation in managing HR policies and procedures. Employee self-service allows employees to easily access them. Some of the other ways an HRMS helps manage these policies include:
1) Organisation-wide communication
Communication plays a pivotal role in keeping your teams motivated and engaged in work. An HRMS platform helps maintain crucial communication between all your employees and also allows them to access and update their personal details. They can view information about their pay and benefits and company policies at any time.
Clear communication between employees keeps a company running efficiently. It particularly helps when employees are working remotely and need a channel to engage for collaboration. An HRMS provides this channel and can also be used to track and communicate any policy changes with all employees in real-time.
2) Employee recruitment, onboarding, and retention
HR policies must be followed strictly when recruiting new candidates. Government regulations require every company to maintain employee recruitment policies, and an HRMS is the best way to ensure they are being followed.
An HRMS also helps make the onboarding process easier, as new hires can be easily directed to review the policies in place.
3) Training and development management
An HRMS allows companies to implement their HR policies related to employee training and development. Through training on an HRMS, all employees can be educated about company HR policy and procedures. The system then allows you to track employee completions, etc.
Employees who engage in these training sessions are more aware of their role in the company and the standards they need to maintain. This practice is crucial for employee development.
4) Changing policies
HR policies are liable to change as per government regulations. An HRMS allows you to change the policies at one centralised location, and those changes are then available to all in the organisation.
5) Compliance
An HRMS can easily help generate compliance reports based on training provided, incident reports made, etc.
Conclusion
The reason behind efficient employee management is the HR policies that a company follows. Sentrient’s HR management system allows companies to download an extensive range of HR policy templates and modify them based on their requirements.
Contact Sentrient HR today to take advantage of its range of HR policies and other employee management features that can help your business grow.
