What Is Human Resources Management System

What is human resources management system value, reduced to one idea? One record per person that everything else reads from.

Single sounds simple and is demanding. It means one identifier that survives a name change, a role change and a rehire. One place where employment terms live, rather than a contract in a folder and a summary in a spreadsheet. One authoritative answer on hours, manager and location that payroll, access and reporting all use.

Most organisations fall short in the same places. A rehired employee gets a second record. A contractor becoming an employee gets a second record. A restructure updates the org chart and not the system.

Duplicate records are why two reports disagree, and why somebody keeps access after leaving.

The Fair Work Ombudsman covers what records must contain. This is general information rather than legal advice, and obligations vary by state and territory.

See Sentrient’s HR management system and employee management system.