Benefits Of A Policy Management System

The benefits of a policy management system are easiest to see by listing what a shared drive does not do.

A drive stores the current version. It does not tell you which version existed on a date two years ago, which is the question asked when conduct is disputed.

It does not record who opened a policy, who acknowledged it, or what happened with the people who never did.

It does not reissue anything when a policy changes, so half your workforce acknowledged a superseded version.

And it does not stop local copies, so four versions drift apart across sites.

Each of those becomes a problem at exactly the same moment, which is when somebody says they were never told about the rule they are accused of breaking.

The Fair Work Ombudsman publishes workplace policy guidance. This is general information rather than legal advice, and obligations vary by state and territory.

See Sentrient’s policy management software and records management software.