Employee Onboarding Management Systems

Employee onboarding management systems are usually evaluated on what happens inside onboarding. Most failures happen at the edges, in the handoffs between three systems that were never designed to talk.

Recruitment holds the candidate record. Onboarding collects the documents. Payroll needs bank details, tax and super. HR needs the employment record. In many organisations the same person types the same details into all four.

Every re-entry is a chance for a mismatch, and mismatches surface at the worst time. A name spelled differently between payroll and the training system means completion records do not match the person. A start date entered twice means leave accrues from the wrong day.

When comparing systems, ask what flows automatically from the accepted offer, and what someone has to retype. That answer predicts the ongoing admin load better than any feature list.

The Fair Work Ombudsman covers record-keeping obligations. This is general information rather than legal advice, and obligations vary by state and territory.

See Sentrient’s onboarding management system and records management software.