Recruitment And Onboarding Systems

Recruitment and onboarding systems are frequently bought separately and joined afterwards, and the join is where the work reappears.

The moment a candidate accepts an offer, everything already known about them should carry forward. Name, contact details, the role and its classification, the manager, the start date, the agreed terms, and any check already completed.

What usually happens instead is re-entry. Somebody types it all again into the HR system, occasionally differently, and now two records exist for one person.

There is a privacy angle too. If the recruitment system keeps a full candidate record after somebody is hired, you are holding the same personal information twice with two retention rules.

Test the handoff with a real offer before buying either product separately.

The Office of the Australian Information Commissioner publishes retention guidance. This is general information rather than legal advice, and obligations vary by state and territory.

See Sentrient’s recruitment management system and pre-boarding software.